Brokerage Coordinator

Job Title

Brokerage Coordinator

Job Description Summary

We are looking for a Brokerage Coordinator to join our Toronto Downtown office. The successful candidate will be working within a team structure whos responsible for supporting broader Brokerage Agent/s focused on the daily operation of the business line. This position reports directly to the Director of Operations supporting coordination and organization deal documentation liaison and various administrative duties.

Job Description

Job Responsibilities:

Administration & Coordination

• Organize and implement listing and team marketing strategies including management of teams social media communication
• Keep record and compile information for client activity reports and update ongoing transaction pipeline
• Research and prepare market surveys
• Compile property information and market data for listing proposals and opinions of value including title searches zoning/planning reports MPAC etc.
• Coordinate and execute marketing programs for listings and design materials suitable for newspaper/magazine ads direct mailers and e-mail distribution i.e. flyers postcards newsletter updates etc.
• Create listing proposals and pitches including print finishing (printing binding etc.)
• Coordinate and manage agents deadlines meetings tasks and client interactions
• Maintenance and administration of various databases (Engage); updating of owner buyer seller property and prospect information as required
• Proofreading and limited copy writing
• Perform general clerical tasks including but not limited to data entering (Engage) photocopying filing telephone calls archiving organizing couriers mailings etc.
• Miscellaneous requests and special projects as required by the team
• Provide any other administrative tasks required by C&W to facilitate the transaction of C&W real estate business

Client Interaction

• Field phone and e-mail inquiries from prospects clients and other brokers
• Coordinate property tours and send packages
• Coordinate client activity for specific accounts and transactions
• Assist with all aspects of relationship management with clients and required reporting
• Client database management

Financial

• Organize and prepare transaction documents i.e. confidentiality agreements offers listing agreements and other TREB forms closing documents trade records etc.
• Prepare research reports and charts using various sources (MLS SiteSolutions Realnet Geowarehouse Landlord vacancies etc.)
• Abstract leases and prepare proposals with direction from team

Qualifications

• Ability to meet deadlines without compromising accuracy excellent product quality and attention to detail
• Previous real estate experience in a commercial real estate organization (min 1 yr experience)
• RECO license an asset
• College or University degree strongly preferred
• Computer proficiency in Adobe applications such as InDesign Photoshop Illustrator & Acrobat
• Professional and Microsoft applications such as Word Excel PowerPoint Outlook
• Strong skill sets in electronic marketing (Twitter LinkedIn)
• Ability to deliver excellent customer service at all levels of the organization and with external partners
• A strong command of grammar and writing skills for the purpose of proof reading and editing
• Exhibit a high level of professionalism and excellent interpersonal skills
• Strong relationship-building ability proactive results-oriented and resourceful
• Possess strong organizational time management and project management skills with a demonstrated ability to work both independently and within a team environment
• Appropriate work ethic/commitment level required

Cushman & Wakefield uses artificial intelligence (AI) tools to assist in screening and assessing applications. All hiring decisions are reviewed and confirmed by our recruitment team.

This posting is for a new position.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement the geographic area in which the work will be performed market pay rates in that area and the candidates experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: 50k salary/draw commissions

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse inclusive and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process please email your request to Please refer to the job title and job location when you contact us.

Cushman & Wakefield sengage à respecter léquité en matière demploi. Notre objectif est doffrir un milieu de travail diversifié inclusif et exempt dobstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir loffre demploi dans un autre format ou daccéder à toute autre mesure dadaptation au cours du processus dembauche veuillez soumettre votre demande par courriel à Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.

INCO: Cushman & Wakefield