Associate Director, Facilities & Administration

Were evolving how our workplaces feel and function moving toward flexible hospitality-inspired environments that deliver a consistent experience across every location. As part of this shift youll play a key role in shaping and maintaining our regional office spaces so they reflect both our brand and how our people actually work.

In this role youll sit at the centre of everything facilities-related across the region from delivering fit-outs and renovations to keeping day-to-day operations running smoothly. Youll partner closely with local teams vendors and leadership to create spaces that work seamlessly and feel great to be in.

What Youll Own

• Lead fit-out renovation and relocation projects end-to-end coordinating architects contractors consultants and vendors to deliver on time and to standard
• Review architectural and engineering drawings spot risks or improvements early and ensure builds align with plans through on-site inspections
• Manage day-to-day facilities operations across multiple offices working closely with local teams landlords and service providers
• Own vendor relationships and contracts across cleaning maintenance catering and other services including quality checks and sign-offs
• Act as the go-to expert for facilities issues troubleshooting faults quickly and minimizing disruption to the business
• Set and maintain high standards across all locations including running office walkthroughs risk assessments and compliance checks
• Lead health and safety across the region including training programs incident readiness and business continuity planning
• Manage regional budgets forecasting and tracking spend while finding opportunities to improve efficiency without compromising service

#LI-Hybrid

Qualifications :

What You Bring

Essential

• Solid experience (5 years) in facilities or workplace management giving you the confidence to run operations and projects independently
• Proven experience delivering fit-outs or renovations so you can navigate stakeholders timelines and technical challenges effectively
• Strong ability to read and interpret architectural and engineering drawings enabling you to identify issues early and guide decision-making
• Excellent organization and prioritization skills allowing you to manage multiple sites vendors and projects at once
• Clear confident communication skills you build trust quickly with stakeholders at all levels and get things done through collaboration

Valued

• Experience working in a regional or multi-site role where consistency and local nuance both matter
• An engineering background or technical training that strengthens your troubleshooting and project oversight
• Familiarity with workplace systems (e.g. desk booking travel platforms) and helping teams adopt them smoothly
• Strong Excel and PowerPoint skills to support reporting budgeting and presenting insights

If youre someone who takes ownership solves problems quickly and cares about creating great workplace experiences wed love to hear from you. Even if you dont meet every requirement apply were looking for people who are proactive practical and ready to make an impact.

#LI-Hybrid

Additional Information :

Whats in it for you

At MUFG Investor Services youll find everything youd expect from a global financial institution and more.
What sets us apart is how we do things differently.

Youll experience it in our connected teams our focus on innovation and the way we invest in your learning and growth. Were serious about hybrid working too giving you the flexibility to do your best work while staying connected to your team and our culture.

So why settle for the ordinary
Build a Brilliantly Different career with us.

Remote Work :

No

Employment Type :

Full-time