Assistant Property Manager – Mixed Residential & Commercial Portfolio

Location: Etobicoke Ontario
Position Type: Full-Time

Base pay up to 70k

Position Summary

Our client is seeking a motivated and detail-oriented Assistant Property Manager to support the management of a diverse portfolio of residential and commercial properties located in Etobicoke. The successful candidate will work closely with the Property Manager to ensure the efficient day-to-day operation of the portfolio maintain strong tenant relationships coordinate maintenance and service requests and support financial and administrative functions.

This position offers an excellent opportunity for a property management professional looking to advance their career within a dynamic and growing real estate management organization.

Key Responsibilities

Property Operations

• Assist in the day-to-day management of residential and commercial properties.
• Conduct regular property inspections to ensure buildings common areas and grounds are maintained to company standards.
• Coordinate maintenance requests work orders and service calls with tenants contractors and on-site staff.
• Monitor and follow up on preventative maintenance schedules and capital projects.
• Assist with vendor management including obtaining quotations scheduling work and ensuring service quality.

Tenant Relations

• Serve as a primary point of contact for residential and commercial tenants.
• Respond promptly and professionally to tenant inquiries concerns and service requests.
• Assist with tenant move-ins move-outs and occupancy-related matters.
• Support lease administration and ensure compliance with lease obligations.
• Foster positive tenant relationships to promote tenant satisfaction and retention.

Financial & Administrative Support

• Assist with rent collection arrears follow-up and tenant account reconciliation.
• Support budget preparation and monitor operating expenses.
• Review and process invoices purchase orders and contractor payments.
• Maintain accurate property records tenant files contracts and correspondence.
• Prepare reports and documentation for ownership and management review.

Compliance & Risk Management

• Assist in ensuring compliance with applicable legislation building codes health and safety regulations and company policies.
• Support fire and life safety inspections and maintain related documentation.
• Coordinate insurance claims and incident reporting when required.

General Support

• Provide administrative support to the Property Manager and management team.
• Assist with special projects tenant communications and operational initiatives.
• Participate in after-hours emergency response on a rotational basis as required.

Qualifications

• Minimum 25 years of property management experience preferably within mixed residential and commercial portfolios.
• Post-secondary education in Property Management Business Administration Real Estate or a related field is considered an asset.
• Working knowledge of residential tenancy legislation and commercial lease administration.
• Strong understanding of property operations maintenance coordination and tenant relations.
• Experience with property management software and Microsoft Office Suite.
• Valid Ontario Drivers License and access to reliable transportation preferred.

Please forward your CV to