Advancement Database Officer

Collingwood School is a gender-inclusive day school located on two campuses in West Vancouver BC. Our vision is socially responsible students pursuing passions for a better world. We are committed to contributing positively to our local and global communities environmental stewardship and supporting the well-being and inclusion of all people. Through the pursuit of passions students will find their unique purpose in the Collingwood we seek faculty and staff who work together to ensure everyone feels a sense of belonging. We are a vibrant community of passionate educators and learners dedicated to excellence and continuous improvement. We live our values of courage curiosity and community to be in service of others and are inspired by our mission to inspire and support young people for meaningful lives. Be part of inspiring students to pursue their passions for a better are committed to advancing equity diversity and inclusion within our community and to fostering a barrier-free workplace. We encourage applications from all qualified candidates including Indigenous Peoples Black people people of colour persons with disabilities and individuals of all genders gender identities and sexual orientations including members of the 2SLGBTQ recognizes that diversity enriches our learning environment and strengthens our ability to support and inspire students. We welcome candidates who will contribute to the diversity of perspectives experiences and backgrounds within our school community. Accommodation is available to applicants throughout the recruitment and hiring process. If you require accommodation please contact us and we will work with you to meet your needs in accordance with applicable are looking for an experienced Advancement Database Officer to join our school. This role ensures the accuracy consistency and integrity of the Advancement database (Raisers Edge) and plays a key role in gift processing reporting donor stewardship fundraising operations and data-informed decision-making. This is a full-time permanent position that will start early to mid August Management and ReportingMaintain and update the Raisers Edge (RE) database with precision and consistencyEnsure data integrity through proper formatting coding de-duplication and system auditsBuild and maintain queries exports and reports for mailings donor segmentation event outreach and stewardshipReview reports queries and constituent data for accuracy completeness and appropriateness before distributionProactively identify data discrepancies missing information or workflow concerns and take appropriate action to resolve themSupport departmental giving initiatives through data management reporting segmentation gift processing and stewardship with our Director of Advancement and our Annual Giving and Parent Engagement Officer on generating our Annual Donor SupportGenerate regular reports and analysis to support Advancement planning leadership decision-making and Board Processing & Financial OversightProcess and tax-receipt all philanthropic gifts promptly (within 2 weeks) including cheques EFTs pledges online donations and issuing tax receiptsEnsure donor intent gift designation and supporting documentation are confirmed and accurately reflected before processingEnsure gifts pledges donor intent and constituent records are processed and maintained accurately and in accordance with Advancement discrepancies missing information or unusual gift activity for clarification before processingEnsure timely issuance of tax receipts and personalized acknowledgement letters in accordance with the Advancement Stewardship MatrixWork with Finance to support reconciliation quarterly reporting and year-end auditMaintain accurate pledge tracking and generate monthly remindersProspect Data & Research SupportSupport the identification of potential donors using existing data sources and public research toolsMaintain accurate records of donor interactions stewardship activity and relationship information to support fundraising strategy and donor engagementSupport Advancement colleagues with research briefs and data-informed insightsMaintain accurate records of donor moves engagement activity and relationship information to support cultivation and stewardship and Project SupportSupport donor segmentation and list preparation for communications events and fundraising prioritiesHelp build the data infrastructure that supports long-term donor engagement stewardship and fundraising ownership of assigned projects and workflows from initiation through completion ensuring deadlines follow-up actions and deliverables are metAssist with administrative projects and tasks across the Advancement team as neededCommunicate proactively regarding competing priorities workload concerns project risks and support required to meet deadlinesRecognize when information is incomplete unclear or inconsistent and proactively seek clarification before general administrative supportMonitor and manage the inbox with professionalism and responsivenessAssist with RSVP list coordination and logistics for Advancement eventsAttend and support Advancement events as needed (occasional evening/weekend hours)Support and manage our Industry Skills DatabaseAdditional duties as requiredRequired qualifications4 years of experience managing databases; Raisers Edge experience strongly preferredExperience supporting fundraising campaigns through database management is an assetStrong proficiency in Microsoft Excel and working with datasetsFamiliarity with donor research prospect management and data-informed fundraising is an how donor data gift processing stewardship records and constituent information directly support donor relationships and institutional trustExcellent attention to detail and ability to maintain high data accuracyDiscretion and good judgment in handling confidential informationDemonstrated ability to take ownership of work follow through on tasks and manage responsibilities independentlyDemonstrated ability to identify issues assess risk and escalate concerns proactively before they affect timelines data integrity or donor and able to manage multiple priorities effectivelyStrong problem-solving skills and ability to exercise sound judgment when information is incomplete or unclearProven ability to communicate proactively and effectively regarding priorities risks timelines and support needsUnderstands the importance of donor trust confidentiality and constituent experienceCanadian residency and legally entitled to work in CanadaOur Must HavesRespect dignity and inclusion for all members of the communityCollaborative mindset and courageous approach to adversityDemonstrated communication skills (oral and written)Creative out-of-the-box thinkerFlexible and adaptable and embraces changeProven work ethic with utmost integrityEnthusiasm eagerness and genuine interest in all aspects of the schools successSelf-awareness with a desire for constant self-improvement (goal-oriented)We offer professional development opportunities competitive salaries a generous benefits package including RRSP Personal Days access to an Employee and Family Assistance Plan and access to a Health Spending Account health and wellness initiatives along with one of the most beautiful locations in Canada to work!The hiring range for this position is from $51638 to $58092. Candidates with strong skills and experience may be considered for a higher starting recruitment is being led by Gerard Search on behalf of Collingwood School. Please visit: deadline: We are accepting rolling applications until the position is filled.