Advancement Coordinator

Position Title:Advancement Coordinator

Position Level:5

Position Type:Full-time Permanent

Program:Advancement

Position Location:WCS Canada Head Office Toronto ON (Hybrid)

Date Written/Revised:20 August 2026

Reports to: Director of Advancement

Vacancy:Currently open

Salary:$ annually depending on experience

Preferred Start Date: TBD

Position Summary

Canada is home to some of the last truly wild places on Earth home to nationally and globally significant wildlife and ecosystems. For over 22 years Wildlife Conservation Society Canada (WCS Canada)has been working to helpnatural wonders across Canada remain healthy for wildlife and people alike. Through rigorous science strong partnerships and practical and evidence-based conservation solutions we protect the habitats that sustain species from caribou and wolverines to migratory birds and freshwater fish.

Behind every conservation success is a community of supporters who make this work possible. As we continue to grow our impactwe arelooking for an enthusiastic Advancement Coordinator to join our team. Ifyou arepassionate about building relationships creating exceptional donor experiences and using your skills to help protect naturewe wouldlove to hear from you.

As a key member of the Advancementteam the Advancement Coordinator willprovideessentialadministrative operational and databasesupportto help achieve our fundraising goals. This position plays a key role inmaintainingaccuratedonor information supporting donor journey activities andassistingtheAdvancement team with scheduling expense tracking and other administrative tasks. The ideal candidate is highly organized proactive exercises sound judgmentanticipatesneeds and enjoys providing exceptional executive and operational support. They thrive behind the scenes enabling fundraising success through collaboration discretion and attention to detail.

This position willbe a vital rolewith potential for growthon a small successful and motivated team working to implement our five-year fundraising strategy. The ideal candidate will have exceptional interpersonal communication and time management skills with a passion for wildlife and nature conservation.

At WCS Canadawe are dedicated to creating a workplace where everyone feels valued included and empowered to make a difference. You will join a team of incredibly talented and passionate people committed to creating a world where wildlife thrives in healthy lands and waters valued by all communities thatbenefitfrom the beauty and integrity of life on Earth. Here are some other benefits of working here:

• Competitive salary

• Health and Dental benefits Life Insurance Health Spending Account (HSA)

• RRSP Program with matching up to 9%

• Paid Holidays Paid Vacation Paid Sick Days and Self-care days

• Pregnancy & Parental Leave with salary top-ups

• Weekly Wellness Sessions

• Training and Professional Development Opportunities

• Diversity EquityInclusion Justice & Accessibility Team

• Mentorship Program

Principal Responsibilities

Fundraising Operations and Portfolio Support

• Support the development of materials such as proposals reports acknowledgment letters and donor correspondence.

• Coordinate donor meetings and communications in partnership with the Advancement team ensuring all donor engagement activities align with established portfolio management practices.

• Oversee thetimelymailing of donor letters receipts holiday cards and other stewardship correspondence.
• Provide logistical and administrative support for events meetings campaigns and stewardship activities.
  
  

Database and Reporting

• Maintainaccuratedonor records contact reports actions and pipeline activity in the donor database (Raisers Edge NXT) and mailing lists in Mailchimpto support relationship management and fundraising strategy.

• Monitor data integrity and ensure donor records contact reports and fundraising activities are entered accurately and consistently.

• Generate donor reports prospect lists dashboards and pipeline summaries to support prospect strategy fundraising campaigns donor stewardship and performance tracking.

• Support gift processing donor acknowledgements and data quality initiatives to ensuretimelyandaccuratedonor records.

Supporting the Director of Advancement

• Coordinate donor meetinglogistics prepare briefing materials and track follow-up actions.

• Track and process the Director of Advancement expense reports credit card reconciliations and invoices ina timelyandaccuratemanner.

• Manage the fundraising and stewardshipcalendar including scheduling external and internal meetings tracking deadlines andanticipatingand proactively resolvingscheduling conflicts.

• Assistin preparing presentations meeting materials briefing notes and correspondence for the Director of Advancement.

Communications and Administration

• Serve as a liaison for internal and external communications ensuring professional andtimelyresponses.

• Provide flexible administrative support across the organization as needed.

• Handle special projects and perform other duties as assigned.

DEI

• Contribute to creating a diverseequitableand inclusive workplace that promotes engagement and belonging.

Required Qualifications

• A degree in fundraising business communicationmarketingor a similar field of study or work experience equivalent.

• Minimum 2 yearsof experience working in an administrative role in a charity or non-profit with donor exposure or comparable setting.

• Client-facing experience in a fast-paced complex professional workplace.

• Proficiencyin working with Microsoft Office Suite required (Word PowerPoint Excel Outlook Teams).

• High attention to detail and a strong commitment to data accuracy.

• Clear written and verbal communication skills.

• Highly organized with the ability to balance multiple deadlines whilemaintainingaccuracy and responsiveness.

• Strong interpersonal skills and the ability to work effectively across teams.

• Comfortable working independently and collaboratively in an environment where priorities and processes evolve.

• Proven ability to handle sensitive and confidential situationsdemonstratingpoisetactand diplomacy.

• Demonstrated commitment to advancing Equity Diversity and Inclusion principles.

• Strong interest in professional development and personal growth.

Preferred Qualifications

• Familiarity with Raisers Edge fundraising database is a strong asset.

How to Apply

Pleasesubmityourresumewitha coverletter explaining your interest in this position and relevant skills and experience.

For questionsregardingthe position please contactForough Shafiei at.

For questionsregardingthe application process please contactOkechukwu Ezibeat
.

Application closing date:The job post will remain open until the position is filled.

WCS Canada does not use AI to screen assess or select applicants.

Accessibility and inclusivity

WCS Canada is committed to creating an inclusive and accessible work environment. Weare dedicated to providingaccommodationsthroughout the hiring processin accordance withapplicable accessibility and human rights legislation.

If yourequireaccommodationsat any stage of the recruitment or selection process please contactusvia email ator by phone at .We will work with you to meet your needs ina timelyand respectful manner.

We recognize that strong candidates may hesitate to apply if they do not meet every listed qualification. If you are enthusiastic about this opportunity and believe you have relevant experience and skills we encourage you to apply.

About WCS Canada

WCS Canada () wasestablishedas a Canadian conservation organization in July 2004. We are committed to championing accessibility diversity and equal opportunity. Our mission is to save wildlife and wild places by improving our understanding of and seeking solutions to critical problems that threaten key species and large wild ecosystems throughout Canada. We implement and support comprehensive field studies that gather information on wildlife needs and thenseekto resolve key conservation problems by working with a broad array of actors. WCS Canada hasa track recordof our science being recognized as relevantcredibleand legitimate by researchersNGOsand agencies. WCS Canada is independently registered and managed whileretaininga strong collaborative working relationship with sister Wildlife Conservation Society (WCS) programs in more than 60 countries.

Diversity and inclusion are core WCS Canada values. We value the diversity of the people we employ and workwithand we strive to provide an inclusive andequitableworkplace in which we recognize the unique characteristicsskillsand experiences of all employees. We are committed to engaging our employees in our diversityequityandinclusionwork and together we aimto createaworkplacewhere all staff feel they belong and can grow.

WCS Canadas programs occur on the homelands of Indigenous Peoples whose relationships various governments are described in historic Treaties modern land claim agreements and negotiations around unceded lands. We recognize and support Indigenous Peoples in Indigenous-led conservation initiatives as well as the international ecological and social commitments and responsibilities to Indigenous Peoples that Canada has signed including the Convention on Biological Diversity the United Nations Framework Convention on Climate Change the Convention on the Trade in Endangered Species the United Nations Declaration on the Rights of Indigenous Peoples and the recommendations of the Truth and Reconciliation Commission. Our commitment to collaboration with Indigenous Peoples ranges from provision of scientific advice to co-creation of research and conservation priorities. We respect Indigenous knowledge systems and include Indigenous ways of knowing in research and conservation programs. We engage in land use planning and impact assessment processes that affect Indigenous Peoples seeking ways to advance conservation as well as opportunities to sustain the livelihoods and cultures of Indigenous communities. Weseekto motivate positive conservation outcomes by supporting effective governance and decision-making processes by Indigenous communities particularly bysupporting Indigenous and Community Conserved Areas.

WCS Canada is committed to contributing to the field of conservation science and the professional development of its are encouraged toparticipatein professional societies and present their research atconferencesand meetings as well asparticipatein relevant workshops and training are likewise encouraged to mentor graduate studentsparticipatein relevant graduate student committees and pursue adjunct status withuniversitiesasappropriate.

Required Experience:

Manager