Administrative Support Assistant, HR

Are you highly organized detail-oriented and someone who enjoys bringing order to information and processes

The Human Resources department is looking for an Administrative Support Assistant to provide administrative and operational support with a primary focus on records management archiving document control and file organization.

In this role you will support paper and electronic filing projects SharePoint cleanup and document retention activities to ensure information is accurate accessible and maintained in accordance with records management requirements. You will also provide general administrative support to the HR Operations team and assist with reception coverage as required

This posting is for 1 temporary full-time position up to 9 months

Key Responsibilities:

• Organize sort scan archive and maintain paper and electronic records
• Review files for accuracy completeness duplication and appropriate classification
• Support records retention off-site storage and disposal activities in accordance with corporate records management requirements
• Maintain organized filing systems to ensure records can be easily located and retrieved
• Assist with organizing and restructuring SharePoint sites folders and document libraries
• Review and update file naming conventions metadata and folder structures
• Identify records that may be redundant outdated or ready for archiving seeking guidance as required
• Provide administrative support to the HR Operations and administrative teams including data entry document production meeting preparation and records tracking
• Provide reception coverage and respond to routine inquiries by phone email and in person
• Direct visitors and inquiries to the appropriate staff member and receive and distribute mail courier packages and department deliveries
  

Qualificationsand Skills:

• High school diploma
• Administrative Assistant certificate records management coursework or related administrative training is considered an asset
• Minimum of three years of related administrative support experience preferably involving records management filing systems or document control
• Experience organizing and maintaining paper and electronic records
• Proficiency with Microsoft 365 applications including Outlook Word Excel Teams and SharePoint
• Strong organizational skills with excellent attention to detail and accuracy
• Ability to follow records retention and document management processes and procedures
• Strong written and verbal communication skills
• Ability to work independently exercise sound judgment and manage multiple priorities
• Excellent customer service and interpersonal skills
• Ability to handle confidential and sensitive information with discretion
• Ability to occasionally lift and move file boxes and archived records
  

Who We Are:

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canadas most livable community where our workplace culture and identity are supported by our people plan and values of integrity respect safety collaboration and accountability.

Why Join Strathcona County: (depending on position)

• Competitive salary and comprehensive benefits package which includes:
  • Extended health and dental coverage
  • Health and wellness spending account
  • Life and disability insurance
  • Retirement and pension programs
  • Earned day off program
  • Employee and family assistance program
• Commitment to employee development through internal and external training and development opportunities
• Well-being programs and a safety culture focused on physical and psychological health in the workplace
  

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive respectful and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however only those selected for an interview will be contacted.