Administrative Coordinator

Anything is possible at the NRC named in 2026 one of Canadas Top Employers for Young People Top Employer in the National Capital Region and Forbes Canadas Best Employers!

As Canadas largest research and innovation organization our world-renowned research pushes the boundaries of science and engineering to make the impossible possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canadas future and the world.

At the NRC youll also discover new possibilities. Our supportive workplace fosters a culture of creativity welcoming fresh perspectives and innovation at all levels. We value teamwork. Youll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly youll discover whats possible within you as you grow make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career discover your possible at the NRC.

We are looking for a highly organized and proactive Administrative Coordinator to support our Client Agreements and Intellectual Property Branch (CAIP). The Administrative Coordinator would be someone who shares our core values of integrity excellence respect and creativity.

Reporting to the Team Leader Business Operations Management you will provide a broad range of administrative and operational support to the Branch including coordinating the Executive Directors calendar correspondence travel and action requests. You will support branch operations through time coordination procurement activities security badge coordination training briefing materials meetings and other administrative functions. You will also coordinate track and respond to requests and support planning reporting and information management (i.e. SharePoint Online) activities.

As the Branchs primary administrative resource you will provide guidance to managers and employees on administrative processes and corporate requirements; while helping to ensure the effective delivery of operations. You will contribute to the development implementation and continuous improvement of administrative practices processes and systems in support of the Branchs objectives.

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Secondary school education according to provincial/territorial standards.

Preference may be given to candidates with a post-secondary degree or diploma in a field related to the position (i.e. business administration accounting commerce etc.).

For information oncertificates and diplomas issued abroad please see Degree equivalency

• Significant* and recent** experience in providing a broad range of administrative services and operational support including on processes procedures tools and corporate requirements to multiple clients including senior managers (Directors and above);
• Significant* experience interpreting developing implementing and/ or improving administrative policies procedures processes and practices within a federal government or comparable administrative environment;
• Significant* experience in planning coordinating and delivering logistical support for meetings events and other organizational activities;
• Significant* experience using Microsoft 365 applications including Outlook Word Excel SharePoint and Teams to support administrative and operational activities;
• Experience managing documents records data and reporting processes including tracking information consolidating and validating content maintaining databases or repositories performing data analysis and manipulation and preparing reports and briefing materials.

*Significant experience refers to at least two (2) years of experience.
**Recent experience is defined as within the last three (3) years.

Reliability Status


For a Reliability Status verification of background information over a period of 5 years is required.

BilingualImperativeBBB/BBB

Information on language requirements and self-assessment tests

Candidates will be assessed on the basis of the following criteria:

• Solid knowledge of administrative operational and financial policies processes procedures systems and reporting requirements within a large organization preferably within a Canadian federal government context;
• Solid knowledge of administrative best practices with the ability to assess processes and recommend and implement improvements to enhance operational efficiency and service delivery;
• Strong ability to plan coordinate prioritize and manage multiple competing priorities and deadlines in a fast-paced environment;
• Ability to interact and communicate effectively with clients staff and managers within the organization both verbally and in writing and to prepare clear concise and professional correspondence and briefing materials;
• Ability to analyze synthesize and present qualitative and quantitative information to support decision-making planning and reporting requirements;
• Ability to manage sensitive or complex issues by identifying risks resolving problems and coordinating appropriate responses.

For this position the NRC will evaluate candidates using the following competency profile:Management Services

View all competency profiles

From $68047to $80289 per annum.

In addition the incumbent will receive the Bilingualism Bonus of$800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan comprehensive health and dental coverage disability and life insurance office closure at the end of December and additional supports to enhance your well-being throughout your career and beyond.

• In 2026 the NRC was chosen as one of Canadas Top Employers for Young People a National Capital Region Top Employer and Forbes Canadas Best Employer.
• Relocation assistance will be determined in accordance with the NRCs directives.
• A pre-qualified list may be established for similar positions for a one-year period.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply however only those selected for further consideration will be contacted.