Administrative Coordinator, Office of the Dean

The Administrative Coordinator to the Office of the Dean provides high-level professional and confidential administrative and program support to the Office of the Dean including all departments in the portfolio. The role is essential in resolving issues and problems making appropriate referrals exercising initiative and sound judgement and ensuring that the Dean and/or Associate Dean is aware of issues that require attention.

The incumbent serves as the primary point of contact for internal and external parties executes a wide range of administrative tasks and provides comprehensive support for faculty council and committees special projects research initiatives and events.

• Completion of a two-year diploma in a relevant discipline or equivalent from a recognized institution.
• Minimum five (5) years administrative experience preferably at a post-secondary institution.
• Advanced knowledge of Microsoft Office (Word Excel PowerPoint Outlook etc.) and Adobe.
• Demonstrated professionalism and ability to maintain confidentiality.
• Highly resourceful organized and with a demonstrated ability to self-initiate.
• Ability to manage multiple deadlines with a high degree of accuracy and attention to detail.
• Exceptional interpersonal skills including the ability to work effectively in a team environment.
• Excellent written/oral communication skills.
• Exceptional customer service skills.
• Experience interacting directly with faculty students and staff preferred.
• Experience preparing agenda packages setting up taking notes and preparing minutes for large meetings following up as needed.
• Good working knowledge and experience with web design and content management; experience with MyWeb/T4 an asset.
• Experience in social media administration and content creation and asset.
• Demonstrated understanding of course and program approval processes at UFV an asset.
• Experience working with diverse populations.
• Experience working with Banner Student FAST and/or the Business Intelligence Tool an asset.
• Experience planning events and workshops.

Please submit your resume and cover letter by the application deadline.

The University of the Fraser Valley is located on the traditional territory of the Halqeméylem-speaking peoples. We express our gratitude and respect for the honour of living and working in Stó:lo Tém:éxw (Stó:lo Land; Stó:lo World). In all that we do UFV strives to support and honour the Stó:lo peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization recognizing our responsibilities to community and a multi-year plan to increase the number of Indigenous faculty staff and administrators working at UFV.

UFV has campus locations in Abbotsford Chilliwack Mission and Hope in the beautiful British Columbia and in Chandigarh India. Recognized as one of BCs top employers UFV offers a combination of career and lifestyle benefits. Join a team of 1400 passionate professionals who value integrity inclusivity and excellence. At UFV you will serve a vibrant community and shape the future of 15000 students.

Indigenization equity and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples members of groups that experience discrimination due to race colour place of origin ancestry and/or religion persons who identify as women and 2SLGBTQ and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary with an option to decline to answer. Information will be used to support efforts to broaden the diversity of the recruitment process and results are not shared with the selection committee. Inquiries about the survey may be directed to Learn more about our commitment to diversity and inclusion.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given an effort to be both environmentally and fiscally responsible UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/ or a verification of their education credentials.

UFV is committed to the principle of equity in employment.