Administrative Coordinator DePaul Hall

If you take pride in being compassionate honest professional and safe consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living.

In anticipation of opening in October 2026 we are searching for a full-timeAdministrative Coordinator to join ournew DePaul Hall Enhanced Careteam based in Bedford Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communitiesgreat placesto live work and visit. As an established and respected organization in the healthcare sector Shannex offers opportunities for growthdevelopmentand advancement. And at the end of every day you will knowyouvemade a measured difference in the lives of our include:

• Comprehensive health vision and dental benefits plan including an Employee and Family Assistance Program(eligibleimmediatelyupon hire for all staff)
• Life travel and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (beginsimmediately) and travel insurance
• Free onsite parking
• Access to thousands ofperksvendors and discounts through ourWorkPerksprogram including excellent discounts for apparel restaurants technology fitness travel and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training throughShannexsCentre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
  Recognition and Rewards for service excellence and safety

About the Opportunity

• Provides support for the admission of Residents and Clients
• Performs a wide variety of typing assignments andoperatesthe computer to enter data edit revise and print minutes letters memos tables and other material
• Maintains and updates resident files and documents including resident lists
• Coordinates resident transportation
• Performs basic accounting functions which may involve resident banking reconciliation and payments on resident accounts
• Supports the facility inventory supply program which may involve orderingreceivingand distributing supplies
• Monitors fire and security alarm panels and follows safety and security duties as per facility policy
• Provides support and guidance to employees inassistancewith payrollschedulingand benefits information
• Outlines work assignments and schedules.
• Provides training & orientation.
• Effectively manages departmental budget including office supplies.
• Coordinates andmaintainsprocesses for financial disbursements and reconciliation of petty cash.
• Completes bank deposits weekly.
• Accurately enters all ancillary charges on resident accounts along with ensuring all charges areaccurate.
• Accepts and writes receipts for cheques or cash payments from Residentsfamilyor visitors according to facility policies.
• Working as a member of the facility management team toward the organizational facility and departmental goals and priorities.
• Plansorganizesandparticipatesin employee and resident events and initiatives.
• Prepares photocopies and facsimiles and sorts and distributes incoming/outgoing mail
• Additionalduties as assigned/required

About You

In addition to placing high value on continuous improvementcollaborationand accountability you bring:

• Post-secondary education of an approved Office Admin or Professional Secretarial program
• Excellent computer skills and experience in Microsoft Office Suite
• Intermediateproficiencyusing other Microsoft programs.
• Attention to detail and respectful behavior
• Ability to provide a clear criminal record check upon hire
• Knowledge of Yardi considered an asset.
• Experience in working with seniors or health related industry considered an asset.
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodationsservicesand care
• Successful candidates willbe requiredto obtain a clear Criminal Record Check and where applicable a Vulnerable Sector Check prior to appointment.

Great People is a core value at Shannex grounded in the belief that our team members are the spirit and foundation of our organization. We are committed to equity diversity inclusion and belonging and to fostering a culture that celebrates individuality and ensures every person is treated with fairness and respect. Here every team member belongs. With locations across Nova Scotia New Brunswick and Ontario our team members help build communities that support connection wellbeing and longevity.

Shannex-owned brands include Allbright Life Parkland Retirement Living & Lifestyle Residences Parkland at Home Faubourg du Mascaret and Shannex Enhanced addition Shannex provides Transitional Health Services in partnership with Nova Scotia Health. For more information visit .

All applications are kept in strict confidentiality.

Only those selected for an interview will be contacted.