Administrative Assistant

We are seeking a proactive and highly organized Administrative Assistant to support the Senior Vice President Group Solutions Corporate Direct. This role is ideal for someone who is detail-oriented professional and confident managing priorities in a fast-paced environment.

The successful candidate will coordinate calendars meetings agendas presentations expenses travel offsites and general administrative activities with accuracy and discretion.

This role offers variety visibility and the opportunity to make a meaningful impact by helping a busy team stay organized prepared and focused.

• Manage the Senior Vice Presidents calendar including scheduling prioritizing requests resolving conflicts and protecting preparation time

• Coordinate meetings including room or virtual bookings agendas materials attendance tracking and follow-up items

• Prepare format and proofread presentations reports briefing materials agendas and correspondence using Microsoft Office and AI-enabled tools where appropriate

• Process expenses accurately and on time including receipts approvals coding and follow-up

• Support travel offsite meetings and team events including logistics communications materials and budget tracking

• Provide general administrative support including document management file organization correspondence data entry invoices and team communications

• Proactively identify opportunities to use AI automation and new tools to simplify administrative processes and improve quality speed and consistency

• Handle confidential information with discretion and professionalism
  

• Strong organizational time management and prioritization skills

• Excellent calendar management scheduling and coordination capabilities

• Clear written and verbal communication with strong attention to detail

• Proficiency with Microsoft Outlook PowerPoint Word Excel and Teams

• Curiosity and willingness to embrace AI automation and new tools that improve efficiency and quality of work

• Professionalism discretion resourcefulness and sound judgment

• Experience in a coordinator administrative assistant or executive assistant role

• Experience coordinating calendars meetings agendas travel expenses and offsite logistics

• Strong skills in preparing and proofreading presentations reports and correspondence

• Experience in professional services benefits insurance financial services or a corporate environment is an asset

At People Corporation we are committed to helping businesses succeed. We are a national provider of benefits retirement wealth wellness and human resource solutions. Our experts and solutions serve over 20000 clients representing nearly 3 million Canadians. We offer customized solutions designed to fit the unique needs of businesses and their employees members and stakeholders.

Providing an inclusive accessible environment where all employees and clients feel valued respected and supported is something were committed to. We are dedicated to building a workforce that reflects the diversity of the communities in which we live and to creating an environment where every employeehas the opportunity toreach their potential. If you require an accommodation or an alternative format of any posting please reach out to

The base salary range for this position is $55000 - $65000 per annum.

This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus commission etc). The actual base salary will vary depending on local market conditions geography and relevant job-related factors such as knowledge skills qualifications experience and education/training. If you are selected to move forward in our recruitment process the Talent Acquisition Specialist will be able to provide additional details of the total compensation for this role.