Administrative Assistant to Director, MHA
Job Location:
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Req ID: 227140
Department/Program: Mental Health And Addictions Mental Health And Addictions
Location:Halifax
Type of Employment: TemporaryHourly FT long-assignment (100% FTE) for 1 yearx 1position(s)
Start Date:October 2026
Union Status:Non-union Management/Non Union Bargaining Unit
Compensation: $28.4579 - $34.8609/hour
Closing Date: October 02 2026 (Applications are accepted until 23:59 Atlantic Time)
IWK Health is a respected academic health sciences centre located in Halifax Nova Scotia providing tertiary and primary care for two million children youth adults and families each year across the Atlantic region. We have a team of approximately 4000 employees physicians volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each others talent and celebrate our successes. We collaborate in modern facilities or virtually from home align our work to our values and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients families and communities and are grateful for the generous donor support we receive.
Promoting an anti-racist environment and calling out discrimination as we work and provide care is important to us. We are located in Mikmaki the unceded and ancestral territory of the Mikmaq people. Working in Mikmaki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia and more than 50 historic African Nova Scotian communities who also have a long deep and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination but have more work to do to build that trust acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous Black/African Nova Scotians Persons of Colour Immigrants/Newcomers Persons with Disabilities 2SLGBTQIA to apply to support our goal for our workforce to be representative of the patients families and communities that we care for at all job levels.
The Administrative Assistant plays a key role in supporting a Director within the Mental Health and Addictions Program. While the primary focus is on providing dedicated administrative support to a specific Director and their portfolio the position also offers assistance to other Directors and senior leaders within the program as required.
This role is responsible for a broad range of administrative functions including analytical support and the coordination of daily operations. Acting as the primary point of contact for the Directors office the Administrative Assistant ensures the efficient and professional management of all administrative activities. Flexibility discretion and the ability to manage competing priorities are essential.
Working with a high degree of autonomy the Administrative Assistant handles complex and confidential assignments with professionalism and sound judgment. The role demands a deep understanding of the Directors priorities and a proactive approach to anticipating needs and streamlining workflows. This is a trusted partnership role where the Administrative Assistant is relied upon for their exceptional organizational skills strong communication abilities and unwavering reliability.
Monday to Friday 8am - 4pm; however early mornings and evenings are required so flexibility is essential
- Graduate of a University level Business Administration program or a recognized office administration program required.
- Minimum of three (3) years administrative experience supporting senior level management required.
- Experiencing support senior leadership within a healthcare organization as asset
- Strong knowledge and experience using MS Word Excel PowerPoint SharePoint Outlook (calendar email) is required.
- Proven ability to act decisively and to exercise a high degree of initiative is required.
- Demonstrated adaptability as well as flexibility in creating/suggesting alternative solutions to meet goals is required.
- A combination of education training and progressively responsible experience may be considered.
- Knowledge and experience using SAP and Meeting Planner is preferred.
- Ability to work independently with minimum direction and/or supervision is essential.
- Must have the ability to function effectively in a stressful environment where multiple deadlines and concurrent activities are the norm.
- Excellent judgment diplomacy discretion and professionalism in handling confidential and/or sensitive materials is essential.
- Superior organization and time management skills are required in order to prioritize and complete assignments in a timely manner.
- Must possess a strong business sense understanding the business implications of decisions.
- Strong communication skills both written and oral are essential as well as excellent customer service skills.
Thank you for your interest in IWK Health.
Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions bargaining units or employment status are advised to seek clarification regarding their seniority benefits and vacation entitlement and/or usage prior to accepting the position.
An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.
If you are an employee ofIWK Health please apply through the internal careers page to ensure you are flagged as an internal applicant.
Required Experience:
IC
