Administrative Assistant, School of Counselling

Acadia University is recognized for its exceptional student experience academic excellence and collaborative community. We are seeking a highly organized service-oriented Administrative Assistant to join the School of Counselling. This position plays a vital role in supporting faculty staff current students prospective students and external partners while contributing to the successful delivery of the Graduate Counselling Program.

Reporting to the Director of the School of Counselling the Administrative Assistant will:

• Serve as the primary point of contact for the School by welcoming visitors responding to inquiries directing calls and providing information on departmental services academic regulations and program requirements.
• Provide comprehensive administrative support including preparing correspondence and reports maintaining records coordinating meetings and events managing office supplies and equipment processing departmental mail and assisting with website updates.
• Work collaboratively to develop implement coordinate and continually appraise policies procedures plans and objectives in the School of Counselling including the program run training clinic (Red Spruce Mental Health Centre) to ensure they are consistent with School and Centre objectives.
• Support accreditation reports and applications including annual reports three-year reviews and full re-accreditation applications including supporting the coordination of self-study compilation and site-visit scheduling and processes.
• Assist with academic hiring and onboarding support student recruitment and retention initiatives including orientations and open houses and participate as a contributing member on School of Counselling committees.
• Support the Director with the preparation of the annual budget monitor and reconcile expenses to ensure compliance for all budget lines; investigate discrepancies; coordinate and monitor payments.
• Perform other related administrative duties in support of the Schools academic and operational priorities.

• We are seeking a candidate who has completed a recognized post-secondary program in either office or business administration or a University Degree combined with related work experience is required.
• Candidates must have excellent organizational skills with attention to detail and accuracy in record-keeping.
• Proven experience delivering a high level of client service and demonstrated ability to think clearly resolve issues and work under pressure.
• Proven ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
• Excellent interpersonal and communication skills with the ability to build positive relationships and communicate effectively with students faculty staff and external partners. A demonstrated commitment to providing inclusive respectful service to individuals from diverse cultural social and lived-experience backgrounds is essential.
• Applicants must be highly proficient in the use of Microsoft Office applications. Experience with database management is required; familiarity with Ellucian Colleague (student information system) Slate (admission and recruitment CRM portal) an asset.
• Familiarity with Acadia Universitys academic programs administrative processes and policies is considered an asset.
• The ability to work both independently and collaboratively as part of a team demonstrating initiative flexibility and a commitment to continuous improvement.

For further information or to request a detailed job description please contact Elektra Papadogiorgaki at emailprotected.

Acadia University located in Mikmaki the ancestral territory of the Mikmaq nation is one of Canadas leading primarily undergraduate institutions. For more than 185 years Acadia has been providing students with a transformative learning environment that supports their success in life and career. Our graduates emerge with the tools required to be global citizens and community leaders. Acadias faculty and staff are key to our institutional success and share a strong commitment to our students by delivering an exceptional post-secondary experience. As a staff member you will be part of a community where innovation is encouraged and your ideas are valued.

Acadia is situated in the Town of Wolfville in Nova Scotias beautiful Annapolis Valley - just one hour from the city of Halifax. Wolfville offers residents an outstanding quality of life including an affordable cost of living vibrant dining experiences abundant recreation and a welcoming sense of community. It is is one of the fastest-growing communities in the province where people find the perfect mix of small-town charm and urban energy. Its a place that people love to live and those who do not live here love to visit.

To see more information on why Acadia is an employer of choice please visit our website at .

TO APPLY: Internal candidates (members of SEIU Local 2) must apply by August 27 2026. Applications from external candidates are also encouraged; however consideration is dependent upon result of internal competition. To apply for this opportunity click on the Apply Now button and upload your cover letter resume and professional references. Internal candidates (members of SEIU Local 2) should also upload a job posting application form.

Please be advised that only those invited for an interview will be contacted. The University reserves the right not to fill this position. A six-month eligibility list may be established from this competition to fill future vacancies for identical positions.

The University invites applications from all qualified individuals; however Canadians and permanent residents will be given priority. Acadia University is committed to employment equity and diversity in the workplace and welcomes applications from Aboriginal people African Nova Scotians persons with disabilities visible minorities women and persons of any minority sexual orientation or gender identity. Consistent with the principles of employment equity the primary criterion for appointment to a position is qualifications and professional excellence. Candidates who identify as a member of one of the afore-mentioned groups and who wish to have the application considered as such are invited to submit the online Employment Equity Voluntary Self-Identification Form as part of their application package.

The university will provide support in its recruitment processes to applicants with disabilities including accommodation that takes into account an applicants accessibility needs. If you require accommodation because of a disability or for any other reason during the interview process please contact emailprotected.