Administrative Assistant
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Monthly Salary:
Experience Required:
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Job Summary
- Perform general office administration and clerical duties.
- Provide professional customer service by responding to phone calls emails and assisting walk-in customers.
- Resolve customer inquiries and complaints in a courteous and professional manner.
- Maintain accurate electronic and physical filing systems.
- Process and reconcile Accounts Payable (AP) and Accounts Receivable (AR) documentation.
- Match paid invoices with AP and AR reports.
- Maintain and update customer and supplier records.
- Verify invoice and purchase order coding for accuracy.
- Prepare and process cheque runs.
- Perform bank reconciliations and account reconciliations.
- Manage accounts receivable including invoicing payment follow-ups and collections.
- Complete banking transactions and deposits.
- Assist with credit control and collection activities.
- Support job costing and budgeting functions.
- Maintain inventory records and stock control.
- Prepare online customer orders for pickup and shipping.
- Maintain and update the companys Shopify online store.
- Handle confidential company and customer information with professionalism and discretion.
- Perform additional administrative duties as assigned.
- Minimum 2 years of administrative experience in an office environment.
- Advanced proficiency in Microsoft Excel.
- Hands-on experience using QuickBooks.
- Minimum 2 years of experience managing or supporting a Shopify online store.
- Experience with Accounts Payable Accounts Receivable invoicing reconciliations and bookkeeping functions.
- Strong customer service and interpersonal communication skills.
- Excellent verbal and written English communication.
- Strong organizational time management and multitasking abilities.
- High level of accuracy and attention to detail.
- Ability to work independently while managing multiple priorities.
- Previous experience in a food distribution retail wholesale or manufacturing environment is considered an asset.
- Professional appearance and a customer-focused attitude.
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Required Skills:
Perform general office administration and clerical duties. Provide professional customer service by responding to phone calls emails and assisting walk-in customers. Resolve customer inquiries and complaints in a courteous and professional manner. Maintain accurate electronic and physical filing systems. Process and reconcile Accounts Payable (AP) and Accounts Receivable (AR) documentation. Match paid invoices with AP and AR reports. Maintain and update customer and supplier records. Verify invoice and purchase order coding for accuracy. Prepare and process cheque runs. Perform bank reconciliations and account reconciliations. Manage accounts receivable including invoicing payment follow-ups and collections. Complete banking transactions and deposits. Assist with credit control and collection activities. Support job costing and budgeting functions. Maintain inventory records and stock control. Prepare online customer orders for pickup and shipping. Maintain and update the companys Shopify online store. Handle confidential company and customer information with professionalism and discretion. Perform additional administrative duties as assigned.
Required Education:
Required QualificationsMinimum 2 years of administrative experience in an office proficiency in Microsoft -on experience using 2 years of experience managing or supporting a Shopify online with Accounts Payable Accounts Receivable invoicing reconciliations and bookkeeping customer service and interpersonal communication verbal and written English organizational
