Administrative Assistant

Who we are:

Burson part of WPP is the global communications leader built to create value for clients through reputation. With highly specialized teams industry-leading technologies and breakthrough creative we help brands and businesses redefine reputation as a competitive advantage so they can lead today and into the future. When you work at Burson you are part of a global community of lifelong learners who thrive at the edge of innovation.

WPP (LSE/NYSE: WPP) is the trusted growth partner for the worlds leading brands. We unitecutting-edge media intelligence and data solutions world-class creativity next-generation production transformative enterprise solutions and expert strategic counselin a single company powered by exceptional talent and our agentic marketing platform WPP Opento help our clients navigate change capture opportunity and deliver transformational growth. For more information visit

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About the Role

Burson is looking for an organized versatile and proactive Administrative Assistant to oversee the day-to-day operations of the Ottawa office and provide key administrative and operational support to the team. This role also includes direct support to local leadership while contributing to employee experience and office culture.

This position plays a central role in ensuring the smooth operation of the office welcoming clients organizing internal events coordinating administrative activities and supporting teams across the business.

Burson is a global communications consultancy specializing in strategic communications and corporate affairs. We partner with leading organizations to help manage reputation navigate complex issues and support growth. We offer a collaborative dynamic and people-focused environment where excellence teamwork and professional development are at the core of our culture.

RESPONSIBILITIES

• Office Management and Reception
• Oversee the daily operations of the Ottawa office
• Welcome clients and visitors
• Manage incoming and outgoing mail and deliveries
• Ensure conference rooms remain organized and fully functional
• Maintain internal office lists and directories (phone extensions contacts etc.)
• Coordination and Logistics
• Manage calendars and meeting room bookings
• Coordinate catering services and technical support for meetings
• Organize business travel arrangements
• Act as a liaison with other Burson offices across Canada

Events and Office Culture

• Plan and coordinate internal events and office activities
• Provide logistical support for client events
• Contribute to a positive employee experience and office culture
• Administrative Financial and Operational Support
• Provide administrative support to teams and consultants
• Support local leadership with scheduling coordination and administrative follow-up
• Assist with invoicing follow-up and basic accounting tasks
• Create review and format documents in line with Burson brand standards
• Manage filing systems and databases
• Onboarding and HR Support
• Coordinate onboarding and integration for new employees
• Serve as a point of contact for new hires in the office
• IT Support
• Provide basic IT support and coordinate with IT teams when needed

PROFESSIONAL QUALIFICATIONS

• Excellent communication and interpersonal skills
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Self-motivated detail-oriented and proactive
• Ability to work collaboratively within a team
• Proficiency in Microsoft Office Suite (Word PowerPoint Excel) and Outlook
• Ability to work under tight deadlines
• Experience in customer service office management or administrative support is considered an asset
• Bilingualism in French and English is preferred
• University or college degree considered an asset

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