Administrative Assistant NOR 26061

• Support the day-to-day operational management of the office by serving as a resource for the Director and staff.
• Prepare routine and non-routine correspondence memos reports etc. on behalf of the Director. Assess and assign priority to mail and e-mail redirecting and/or answering as appropriate.
• Coordinate and control the Directors electronic calendar and arrange meetings and travel accommodations. Prepare agendas and accurate minutes/notes ensuring decisions are recorded.
• Maintain filing and retrieval systems keeping manuals and reference materials current and you maintain a log of FOIPOP requests and an efficient bring forward system for the Director to ensure that reporting and other deadlines are followed up and met.
• Receive telephone calls and inquiries to the Director often of a sensitive nature from clients media other departments etc. and respond to routine inquiries and to walk-in visits from clients and address or escalate issues as appropriate.
• Assist in preparations and activities for events such as employee engagement activities long service award presentations etc.
• Act as resource for all staff on issues relating to policies and procedures.
• Other duties as assigned

Must Have

• Degree or Diploma in Business Administration or Secretarial Program plus three years related experience or an equivalent combination of training and experience.
• Intermediate to advanced knowledge of a variety of computer software programs.
• Excellent MS Office knowledge including Microsoft Office PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills to set priorities.
• High degree of proficiency along with the ability to efficiently perform mathematical calculations and complete travel/expense claim reports.

Nice to Have

• You have knowledge of Yardi Property Management software.

The Fine Print

An equivalent combination of training education and experience may be considered.

This position requires a valid drivers license and access to a reliable vehicle.

At the Nova Scotia Provincial Housing Agency (NSPHA) we take pride in managing maintaining and operating government-owned public housing across the province. From single-family homes to high-rise apartments our goal is simple: to provide safe affordable housing that helps individuals and families build better lives in communities where they can thrive.

When you join our team youll work alongside dedicated professionals who care deeply about making a positive impact and providing exceptional service. We offer a competitive total compensation package that recognizes your contributions supports your well-being and gives you the opportunity to be a part of something meaningful. Together we are shaping the future of public housing in Nova Scotia. If youre ready to make a difference wed love to hear from you. Apply today!

What We Offer

• Salary: $47170.70 - $52777.67 annually (CL 18)
• Schedule: 35-hour work week

Full-time permanent employees also receive:

• Comprehensive benefits including health dental life insurance and pension
• Paid vacation holidays sick time and additional leaves
• Work-life balance supports such as modified work weeks
• Professional development and career growth opportunities
• Employee and Family Assistance Program

Apply Today

We value diversity and are committed to fostering an inclusive workplace that reflects the communities we serve. If you require accommodation at any stage of the process please let us know. If youre part of an equity group we encourage you to self-identify when applying.

Please submit your application through . We thank all applicants for their interest
but only those selected for an interview will be contacted.