Administrative Assistant II, Travelling Clinics
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Job Summary
Req ID: 221828
Department/Program: Travelling Clinics Childrens Medical Care
Location:Halifax
Type of Employment: TemporaryHourly PT long-assignment (30% FTE) for 12 months x 1position(s)
Start Date:ASAP
Union Status:NSGEU Off&Cler Admin Professionals Bargaining Unit
Compensation: $23.6572 - $26.7684/hour
Closing Date: 11 June 2026 (Applications are accepted until 23:59 Atlantic Time)
IWK Health is a respected academic health sciences centre located in Halifax Nova Scotia providing tertiary and primary care for two million children youth adults and families each year across the Atlantic region. We have a team of approximately 4000 employees physicians volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each others talent and celebrate our successes. We collaborate in modern facilities or virtually from home align our work to our values and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients families and communities and are grateful for the generous donor support we receive.
Promoting an anti-racist environment and calling out discrimination as we work and provide care is important to us. We are located in Mikmaki the unceded and ancestral territory of the Mikmaq people. Working in Mikmaki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia and more than 50 historic African Nova Scotian communities that also have a long deep and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportion of transgender and non-binary people of any other province or territory in the country. We are active in our work to eliminate discrimination but we have more work to do to build that trust acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous Black/African Nova Scotians Persons of Colour Immigrants/Newcomers Persons with Disabilities and 2SLGBTQIA to apply to support our goal for our workforce to be representative of the patients families and communities that we care for at all job levels.
The Administrative Assistant II provides high-quality administrative secretarial and organizational support to the direct clinical manager staff and other Travelling Clinics department members in the assigned area. They are vital to the efficient operation and work of the Travelling Clinics Department and are able to communicate effectively both verbally and in writing. The Administrative Assistant II is able to function independently prioritizing and dealing with time constraints and multitasking without sacrificing accuracy and attention to detail. They are supportive of the IWK Health Centres commitment to Family Centred Care by ensuring a welcoming environment is provided to the patients and families we serve.
TBD
- Minimum of a High School diploma or G.E.D. required.
- Graduate of a recognized Office Administration Program is required.
- Minimum six (6) months of experience in a related administrative/secretarial role required. A combination of equivalent education and experience may be considered.
- Advance working knowledge of MS Office programs required.
- Minimum keyboarding speed of 60 wpm required. (Testing may be conducted on candidates).
- Experience in MEDITECH and CIS preferred.
- Demonstrated knowledge of medical terminology an asset.
- Demonstrated initiative self-motivated and able to work with minimal supervision required.
- Demonstrated accuracy and attention to detail.
- Proven attention to detail excellent organization prioritization and analytical skills required.
- Excellent judgment diplomacy and discretion in handling confidential and/or sensitive materials are essential.
- Team player with strong interpersonal skills and flexibility in meeting workload demands.
- Competencies in other languages an asset.
Thank you for your interest in IWK Health.
Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.
This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions bargaining units or employment status are advised to seek clarification regarding their seniority benefits and vacation entitlement and/or usage prior to accepting the position.
An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.
If you are an employee ofIWK Health please apply through the internal careers page to ensure you are flagged as an internal applicant.
Required Experience:
Junior IC
