Administrative Assistant, Category 3

Status: Temporary Full-Time
Term: The employment term is intended to run until April 30 2027 the College will apply the terms of the collective agreement to this role accordingly
Number of Positions: 1
Work Location: Hybrid (a combination of in-office and remote work)
Compensation: The hourly rate of pay is $33.69 per hour based on a 35 hour work week

This is a unionized position. The current collective agreement can be found here

Who we are

The British Columbia College of Nurses & Midwives (BCCNM) is the college empowered under the Health Professions and Occupations Act to regulate the practice of all licensed practical nurses nurse practitioners registered midwives registered nurses and registered psychiatric nurses in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent ethical and meets the standards that society views as acceptable.

As western Canadas largest health profession regulator we believe a diverse and inclusive team enriches our efforts to protect the public. We welcome applications from all who reflect of the communities we serve and especially encourage Indigenous Peoples and members of equity-seeking groups to apply. We believe diverse perspectives and experiences bring both innovation and better outcomes to the work we do and the decisions we make.

BCCNMs commitment to Indigenous Specific Anti-Racism

BCCNM is committed to working with Indigenous Peoples and health system partners to support Indigenous-specific anti-racist practices in the health system. As the largest health regulator in Western Canada BCCNM has the opportunity to influence the health professionals we regulate as well as the broader health-care system to break the cycle of racism and improve health outcomes for Indigenous Peoples. BCCNM has pledged to become culturally safe and anti-racist and to support the health professionals we regulate to do the same.

What we offer you

We promise to provide you with rewarding work where you will be part of a passionate team contributing to our important mandate of protecting the public. As a member of the team you can expect to be working in a collaborative team-based environment and treated in a respectful and professional manner.

Working with us allows you to enjoy flexible hybrid work. This position is located in Vancouver but youll be able to work remotely up to 3 days a week. Our office is closed for the 11 statutory holidays in B.C. as well as Easter Monday and Boxing Day.

What youll be doing:

As recorded in the Collective Agreement with MoveUP Together (COPE Local 378) the responsibilities of the role will include the following:

• Performing routine word processing with the aid of existing templates routine reports correspondence memoranda and standard office forms
• Responding to routine licensee enquiries (in-person by telephone and/or by e-mail); refers more complex enquiries as directed
• Creating processes and maintains a variety of files records spreadsheet and related materials following BCCNM policies and procedures
• Performing various office functions such as sorting filing and retrieving files and documents photocopying and assembling documents and creating various forms
• Performing basic and complex data entry for processing material such as licensee applications
• Performing other clerical and data-processing functions

In addition to the responsibilities listed above the following program related duties will be carried out under the direction of the data steward:

• Accurately enter and update data in the CRM
• Review and verify the accuracy of data entered in identified CRM fields (conduct spot checks)
• Identify duplication or discrepancies in data fields
• Maintain detailed records of data entry changes or updates
• Communicate regularly with the data steward to identify issues or concerns with data
• Prioritize data entry needs to meet timelines

Your education qualifications & skills:

• Hold a high school diploma and have at least two years of related experience
• Ability to type at least 50 wpm
• Demonstrate intermediate skills in standard office software applications in particular Microsoft Office Suite (Word Excel and Outlook)
• Ability to exercise some degree of independence of judgment and action
• Ability to organize own work and establish priorities without continuous supervision
• Ability to follow procedures practices and directions as related to the duties of the job
• Ability to adapt to changing priorities
• Effective communication skills with the ability to work and interact cooperatively and collaboratively with others in the team and the public
• Ability to maintain confidentiality and discretion of information received while performing regular work functions

How to Apply:

If you are interested in this position please apply online by 11:59pm on June 10 2026. This opportunity will remain posted until filled; however priority consideration will be given to those who apply by the deadline. To see a full list of our current opportunities or to learn more about working at the BC College of Nurses & Midwives please visit our website at Careers at BCCNM.

As part of our hiring processes please note that all final candidates undergo technical testing through a third-party agency.

Collection Notice
To apply to a job posting you need to create an online account with BCCNM. To create an online account as well as apply for a job posting youll be asked to provide personal information.

The BC College of Nurses and Midwives (BCCNM) collects your personal information for the purposes of creating your online account as well as for recruiting evaluating and selecting employees. The legal authority for collecting this information is under section 26 British Columbias Freedom of Information and Protection of Privacy Act. If you have any questions about the Collection Notice please contact .

Please note: BCCNM no longer requires staff contractors board and committee members and volunteers to provide an attestation of vaccination related to the Covid-19 pandemic.

In the event of a Public Health Order being issued the College is committed to full compliance with all directives and guidelines set forth by the Provincial Health Officer (PHO) to ensure the safety and well-being of our employees and the community partners we work with consistent with the duty of the College to serve and protect the public.

Required Experience:

Junior IC