Administrative Assistant Buildings Division

Roleat a GlanceThe Administrative Assistant supports the day-to-day administrative needs of their assigned teams while contributing to the broader administrative support provided across the Buildings role collaborates with the administrative team as needed to help ensure project and company You Will DoDemonstrate a strong commitment to ourcompanysvalues of quality client focus teamwork sustainability and community integrating these principles into daily work practices and interactions with colleagues clients and stakeholders. Prepare and deliver accurate well-written and professionally formatted documentsin a timely mannerto upholdorganizationquality standards and meet client will include reports specifications memos meeting minutes permitapplicationsand client correspondence. Arrange internal meetings for leaders and support in room set up andprovideminute taking at theLunch and Learn sessions for our discipline teams including communicating with the presenters and attendees. Bookingeventsand conference attendanceand ensuring all details areproperly communicatedto internal attendeesand tracked in the CRM. Utilize the CRM database to ensure project client practice and eventinformation isaccurateand current. May occasionally support OfficeAdministration team with breaks lunches and vacation coverage. Occasional travel coordination (booking flights hotel car rental) Support maintainingReference Material Library (Ontario BuildingCodetheCanadian Standards Association OnDemand Library account the Electrical Safety Authority account.) This role will include other duties asassignedto meet the needs of the organizationand to provideopportunityfor growthto the to the tableCollege Diploma in Office Administration or related field or relevant experience 2-5 years experience working in an administrative capacity preference given to candidates with experience in an architectural engineering or construction management office environment. Comfortable usingAI-enabled tools andstronginterestedin continuing to build skills in this area Advanced experience with Microsoft 365 Teams andSharepointis an asset Excellent organizational time and calendar management skills Effective communication skills both verbal and written for interaction and correspondence with team and clients Collaborative mindset and ability to work well in a team environment Adaptability and willingness to learn new skills and software toolsWorking ConditionsThis role involves making decisions within established guidelines and procedures exercising independent judgment in task completion. Under general supervision tasks are assigned with specific projectobjectives allowing autonomy in selecting methods to complete the tasks. Results are reviewed with available guidance. Physical effort is low intensity although continuous mental focus and attention to detail are essential. There is a requirement to be adaptable and flexible as meeting client deadlineare a and Measures of Success:Assigned tasks are consistently completed efficientlyin a timely manner Strong collaboration with other administrative team membersExcellent interpersonal skills are exhibitedin team interactions Exhibits efficient organizational skills in managing all tasksConsistently learning from senior team members to support project successLife atWalterFedy As a national innovative multi-discipline design and construction collective our ambitiongoes beyondgreat design we are here to enhance the world around us. We need a team of agile ambitious and big-picture thinkers who share our drive to harness our collective talents to do something team is made up of theindustrys best. We share a common commitment to questioning the ordinary infusing everything we do with creativity and challenging our industry to us as we move past working for a living and toward building better communities with smart influential to ApplyPlease apply with your resume and use the link at the top of this page. You will be redirected to our internal application to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminateon the basis ofrace religioncolour creed national origin citizenship status age sex gender identity/expression marital or domestic partnership status or you requirean accommodationtoparticipatein the application process please contact or call .Thank you for your interest inWalterFedy!Please note that weutilizeAI-powered tools to enhance our recruitment process. These toolsassistus in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured every application is reviewed by our recruitment team and AI is used to support not replace our human decision-making.