Administrative and Finance Lead

SAIGE Homecare is an established home care agency that has been serving the Calgary community for over 10 years. We pride ourselves on our Nurse Managed Client Centered Care and high level of professionalism.

We are seeking an experienced organized and detail-oriented Administrative & Finance Coordinator to join our team. As an integral part of our organization this position will provide financial administrative operational and HR support to Management and the SAIGE Homecare team.

The ideal candidate will have strong bookkeeping and administrative experience excellent attention to detail and the ability to review and verify financial information across multiple systems. We are looking for someone who is proactive organized resourceful and comfortable taking ownership of their responsibilities.

What We Offer

• Paid vacation and sick days
• Health Spending Account
• Competitive wages and bonuses
• Ongoing training and professional development opportunities
• Commitment to work/life balance
• Dynamic and challenging environment of growth
• Opportunity to contribute to organizational development alongside a team of highly skilled professionals
• Team building and recognition celebrations
• Excellent mentorship and leadership
• Safe supportive and tolerant workplace

Job Duties Would Include

Finance & Bookkeeping

• Monthly bookkeeping and maintenance of accurate financial records
• Invoicing and Accounts Receivable
• Accounts Payable and expense processing
• Payroll administration and related documentation
• Financial filing and document management
• Review and reconciliation of financial information
• Cross-checking financial data between AlayaCare QuickBooks Online Payworks and other systems
• Identifying and following up on errors omissions and discrepancies
• Preparing financial reports and information for Management
• Maintaining accurate and organized financial records
• Supporting quarterly GST and fiscal year-end requirements as applicable
• Maintaining knowledge of CRA guidelines and federal and provincial payroll requirements

Administrative & HR Support

• Maintain employee records documentation and confidential files
• Support employee onboarding and offboarding documentation
• Policy administration documentation and record-keeping
• Maintain HR records and information within Payworks
• Support implementation and use of the Payworks HR module
• Track employee certifications documentation and renewals
• Assist with HR compliance and internal policy requirements
• Prepare reports spreadsheets correspondence forms and other documentation
• Maintain organized electronic and physical filing systems
• Provide administrative support to Management Nursing and Human Resources
• Assist with vendor communication office administration and operational requirements
• Provide technical and software support to the team as needed
• Support projects events orientations job fairs and other agency activities as required
• Identify opportunities for process improvement and increased efficiency

What You Offer

• 3 years of experience in bookkeeping finance administration office operations or a related role
• Strong working knowledge of QuickBooks Online
• Experience with bookkeeping Accounts Payable Accounts Receivable invoicing and payroll
• Strong attention to detail and ability to identify discrepancies and errors
• Ability to review and verify information across multiple systems
• Experience with financial records and document management
• Experience with Microsoft Office particularly Excel Word and Outlook
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision
• Strong problem-solving skills and initiative
• Ability to manage confidential financial employee and client information
• Ability to prioritize multiple responsibilities and meet deadlines
• Strong team player with a professional and positive attitude
• Commitment to maintaining confidentiality and adhering to company policies

Preferred Qualifications

• Experience with AlayaCare
• Experience with Payworks and HR administration
• Experience in healthcare or home care
• Knowledge of CRA requirements and payroll legislation
• Experience with GST and year-end accounting support
• Formal education or training in accounting bookkeeping business administration or office administration

We thank all applicants for their interest. Please note that only those that have the suitable qualifications and experience will be contacted.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.