Admin Assistant Front Desk Coordinator
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Job Summary
Admin Assistant / Front Desk Coordinator
Mid-Town Toronto In-Office
Full-Time
Our client a growing organization in the insurance benefits space is seeking a polished Admin Assistant / Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. This role is well-suited to a composed detail-driven professional who thrives in a fast-paced regulated environment and brings a high standard of professionalism to their work.
Role Overview
This in-office position blends executive support front-office coordination and administrative operations. The successful candidate will demonstrate sound judgment discretion and the ability to manage competing priorities while maintaining a calm client-focused presence.
Key Responsibilities
Admin Assistant / Front Desk Coordinator (Salary Range $60000 - $70000)
- Serve as the primary point of contact for visitors clients and incoming calls
- Maintain a professional organized and welcoming front-office environment
- Support the smooth day-to-day operations of the office
Administrative & Operational Support
- Maintain accurate records files and internal documentation
- Support client interactions and communications related to insurance benefits
- Assist with administrative and processing tasks with accuracy and attention to regulatory detail
Ad-Hoc & City-Based Support
- Complete occasional errands and time-sensitive city-based tasks as required
Candidate Profile
- Exceptionally organized detail-oriented and reliable
- Comfortable operating in high-pressure deadline-driven environments
- Strong critical thinking and problem-solving abilities
- Professional adaptable and composed in communication style
- Service-oriented mindset with a desire to support both leadership and office operations
- Prior exposure to insurance or financial services is an asset but not required
Required
- Proven experience in an administrative executive assistant or front desk role
- Excellent written and verbal communication skills
- Demonstrated ability to manage multiple priorities with discretion and accuracy
Preferred
- Familiarity with life disability or critical illness insurance terminology
- Experience supporting documentation SOPs or operational processes
Whats in it for you
- Full-time on-site position in midtown Toronto conveniently located on the subway line.
- Competitive salary with great benefits and perks.
- The opportunity to work with a dynamic boutique team focused on excellence in service.
Required Skills:
QUALIFICATIONS: Completion of university degree or equivalent experience Experiences in Quality Management Software and Processes Minimum of 5 years of Quality Assurance experience Insurance Industry experience (Personal lines preferred) Test Automation Clear demonstration of the following core competencies: Excellent planning and organizational skills Strong problem-solving and critical-thinking skills Good communication and interpersonal skills Process-oriented approach / creating and maintaining artifacts Excellent time management skills/ability to establish priorities Must be a team player Self-starter with the ability to work independently Ability to be flexible in a fast-paced environment with changing priorities
