Accounts Payable

Invoice Processing & Payment Management

• Receive verify and process invoices in accordance with established policies and procedures.
• Match invoices to purchase orders and supporting documentation to confirm accuracy and authorization.
• Prepare payment batches ensuring appropriate approvals are obtained prior to release.
• Schedule and process payments via cheque EFT or online banking systems.
• Ensure payments are made accurately and within vendor terms to maintain strong supplier relationships.

Expense & Reconciliation Support

• Reconcile vendor statements identifying and resolving discrepancies properly.
• Records and track recurring payments fixed assets prepayments and accruals as required.
• Support month-end and year-end closing processes by providing accounts payable reports and reconciliations.
• Assist with the preparation of expense analyses and other accounting schedules.

Compliance & Internal Controls

• Ensure compliance with procurement approval and financial policies.
• Maintain proper documentation and audit trails for all transactions.
• Support internal and external audit requirements by organizing and providing supporting documents.
• Identify potential control or process issues and recommend improvements.

Vendor & Stakeholder Communication

• Respond to inquiries from vendors and internal departments regarding payments and invoice status.
• Collaborate with purchasing operations and finance teams to resolve discrepancies or delays.
• Maintain positive and professional relationships with external suppliers and service providers.

Reporting & Documentation

• Prepare and maintain accurate accounts payable records files and reports.
• Assist in maintaining the accounts payable ledger and updating vendor records in accounting systems.
• Support Finance leadership in developing reports or dashboards related to payables.

Continuous Improvement & Other Duties

• Participate in initiatives to streamline the accounts payable process through automation and system optimization.
• Support the Finance team in other operational accounting tasks as required.
• Maintain confidentiality professionalism and adherence to Sunrise Credit Unions policies and values.

• Post-secondary diploma or certificate in Accounting Business Administration or related discipline.
• 2-3 years of relevant experience in accounts payable bookkeeping or accounting operations.
• Or an equivalent combination of education and experience.
• Working knowledge of accounting principles reconciliations and financial documentation.
• Proficiency in Microsoft Excel and accounting systems.
• High attention to detail and strong organizational skills.

Preferred:

• Experience in a credit union financial institution or cooperative organization.
• Familiarity with financial reporting systems or ERP software.
• Understanding of GST/PST compliance and expense allocation practices.
• Knowledge of accounts payable processes.
• Knowledge of electronic payment systems and financial control frameworks.
• Willingness to pursue accounting-related education or certification (e.g. CPA preparatory coursework).

Core Skills and Competencies

• Strong accuracy and attention to detail in processing payments.
• Good organizational and time management abilities.
• Excellent communication and interpersonal skills to liaise with vendors and internal departments.
• Abilities to follow established procedures and meet deadlines.
• Strong interpersonal and teamwork skills to collaborate within the Finance team.
• Proficient computer skills including Excel and financial systems.
• Critical thinking skills with the ability to evaluate complex situations and develop effective solutions.
• Highly motivated self-starter with strong self-management and accountability; demonstrates initiative and acts proactively without the need for direction.
• Advanced communication and interpersonal skills to foster collaboration and trust.
• Experience supporting process improvements and system enhancements.
• Familiarity with digital invoice management and automation tools.
• Continuous improvement mindset and adaptability to new systems and processes.