2627-061 Administrative Assistant (CLA3) Central Office

What you will be doing.

As part of the NSCC International team the Administrative Assistant will:

• Provide administrative operational and financial support to the Director International and team.
• Support departmental operations through financial administration coordination activities and stakeholder communication in a fast-paced post-secondary environment.

Key responsibilities include:

• Providing day-to-day administrative and operational support for departmental initiatives programs and projects.
• Coordinating meetings travel workshops and events (virtual and in-person) for staff students external partners and stakeholders including logistics documentation and follow-up actions.
• Leading financial processes including invoice and procurement documentation budget tracking expense reconciliation vendor management and troubleshooting discrepancies.
• Maintaining departmental records trackers and documentation using systems such as Excel SharePoint and Cognos to support reporting projects and operational activities.
• Building and maintaining relationships with internal departments vendors and external stakeholders to support effective service delivery.
• Supervising the day-to-day activities of the student office assistant including task delegation training and ongoing guidance.
• Managing inventory control processes including tracking monitoring and maintaining departmental supplies.
• Ensure NSCC and funding agencies policies and procedures are adhered to in all administrative and operational activities.

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary diploma in business or a certificate in office administration. High school completion with significant years of administrative experience will also be considered.
• You have a minimum of 3 years of recent and related occupational experience at senior levels in a fast-paced office environment.
• Excellent computer skills are required with strong proficiency in Microsoft Office applications including Word Excel SharePoint and Forms.
• Experience using Adobe virtual meeting platforms and Cognos. Familiarity with Oracle would be considered an asset with a willingness to learn new technology.
• Experience in the post-secondary or international environment would be considered an asset
• Knowledge of financial procedures administrative and process improvement practices.
• Strong documentation records management and data tracking skills are required.
• Ability to maintain confidentiality and manage sensitive information appropriately.

Relevant Skills and Knowledge:

• You demonstrate a commitment to inclusion diversity equity accessibility and anti-racism
• You possess strong organizational and time management skills.
• You possess the ability to manage competing priorities and meet deadlines.
• You have strong communication relationship-building and stakeholder coordination skills.
• Initiative adaptability and a service-oriented approach.
• Strong problem solving and attention to detail

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Mikmaq Aboriginal/Indigenous Persons Black/African Nova Scotians members of racially visible communities persons with disabilities persons of a minority sexual orientation gender identity and/or expression and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

NSCC is organized into six campus regions and one stand-alone campus. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCCs commitment to accessible high-quality education across the province.

• Eastern Region: Includes Pictou Campus Strait Area Campus and Wagmatcook Learning Centre
• Northern Region: Includes Truro Campus Cumberland Campus and Amherst Learning Centre
• Metro Region: Includes Akerley Campus and IT Campus
• Southwest Region: Includes Lunenburg Shelburne Burridge Campuses and Digby Learning Centre
• Valley Region: Includes Kingstec Campus Annapolis Valley Campus and the Centre of Geographic Sciences (COGS)
• Sydney Waterfront and eCampus Region: Includes Sydney Waterfront Campus and eCampus

Stand-Alone Campus:

• Ivany Campus

Candidates selected for interviews will be expected to provide at least three recent occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment NSCC will ensure that applicants are provided reasonable accommodations as required. If accommodation is needed to participate in the job application process please contact Nikki Berrigan HR Generalist at emailprotected. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately we cannot accept late or paper applications.