Recruiting Coordinator (Contract)

Build a Safer World.

TRM Labs provides AI-powered intelligence solutions that help public and private sector agencies investigate and disrupt crime. TRMs platforms enable investigators to trace illicit activity build cases and construct operating pictures of threat networks. Leading agencies and businesses worldwide rely on TRM to make the world safer and more secure.

Were looking for a highly organized and proactive Recruiting Coordinator (Contractor) to support our Talent team in delivering an exceptional candidate this role youll work closely with recruiters hiring managers and candidates to schedule interviews and keep our hiring processes running smoothly and efficiently. This is an exciting opportunity to contribute to a fast-paced high-growth startup and play a key role in our mission to attract world-class talent.

The impact youll have here:

• Coordinate interviews across multiple time zones ensuring seamless communication between candidates hiring managers and interviewers.

• Serve as the first point of contact for candidates providing timely updates and ensuring a positive and professional experience throughout the process.

• Support the talent team by maintaining accurate data in our Applicant Tracking System (Ashby) and assisting with reporting needs.

• Identify and suggest opportunities to streamline and improve our recruiting workflows.

• Partner with recruiters and hiring managers to ensure clarity and alignment on scheduling priorities and updates.

What were looking for:

• 1 years of experience in a recruiting coordinator role ideally in a fast-paced environment.

• Proficiency with scheduling tools (e.g. Google Calendar Ashby)

• Exceptional organizational skills with a keen eye for detail and accuracy.

• Ability to prioritize tasks manage competing deadlines and thrive in a dynamic high-growth environment.

• Excellent written and verbal communication skills with a customer-centric mindset.

• Comfortable working across time zones and adapting to changing priorities.

• This position is open to candidates located in Brazil (Remote)

About the Team:

• Our talent team is fully remote embracing async communication and collaboration through Slack channels thorough documentation and proactive updates to keep work moving forward smoothly across time zones.

• Were committed to structured alignment holding weekly hiring syncs for each role weekly team sourcing syncs and bi-weekly team meetings to ensure everyone is on the same page and to solve challenges collectively.

• Driven by a dedication to our craft we continuously refine our best practices and data quality to deliver an exceptional experience for both internal stakeholders and candidates supported by precise reliable reporting.

• As a globally distributed team we operate across various time zones yet most of us overlap for collaboration and meetings between 7am-12pm PST bringing flexibility and resilience to our work routines.

• All team members regardless of location maintain at least a 4-hour overlap with PST business hours to enable real-time collaboration and drive solutions effectively across the team.

Learn about TRM Speed in this position:

• Coordinated and confirmed a complex multi-time-zone interview schedule for a high-priority role within 24 hours ensuring zero delays in the hiring process.

• Streamlined scheduling workflows in Ashby reducing average interview coordination time by 30% within the first month.

Life at TRM

We are building a safer world. That promise shows up in how we work every day.

TRM moves quickly. We are a high velocity high ownership team that expects clarity follow-through and impact. People who thrive here are energized by hard problems experimentation and continuous feedback. If something takes months elsewhere it will ship here in days.

Our work sits at the intersection of AI national security and fighting crime. The problems are complex the stakes are real and the environment evolves quickly. The pace and intensity of the work reflect the importance of the mission. As a result the way we operate requires a high level of ownership adaptability collaboration and creative problem-solving.

At TRM you should expect:

• Priorities and targets to change quickly as we experiment and iterate

• Work that often requires operating with a high degree of ambiguity

• A high level of personal ownership and accountability

• Close collaboration across teams and functions

• Frequent high-touch communication

• Creative problem solving and out-of-the-box thinking

• A pace that rewards urgency adaptability and outcomes

This environment is energizing for people who enjoy building solving hard problems and making progress in situations that are not always fully defined. It also requires comfort navigating ambiguity adjusting course as new information emerges and maintaining focus and positivity in a fast-moving and intense environment.

We also recognize that this style of operating is not for everyone. If you are primarily optimizing for predictability or a consistently balanced workload we encourage you to use the interview process to pressure test whether this environment is truly the right fit. We want teammates who thrive here not just survive here.

At the same time many people find this work deeply rewarding. If you are excited by meaningful problems motivated by ambitious goals and energized by working alongside mission-driven colleagues there is a good chance you will find TRM to be an exceptional place to grow and contribute. Learn more: Interviewing at TRM: How We Hire and What Success Looks Like

AI Fluency at TRM

AI fluency is a baseline expectation at TRM.

We believe AI meaningfully changes how top performers operate. We expect every team member to use AI to accelerate and reimagine their craft not just automate surface tasks.

At TRM AI fluency means you are among the top 10 percent of operators in your function in how you apply AI to:

• Accelerate repeatable workflows

• Structure and solve problems

• Improve output quality

• Increase speed and leverage

You will be evaluated on applied AI fluency during the interview process.

Leadership Principles

We hire and grow against three leadership principles. Theyre the standards for how we operate treat each other and make decisions.

• Impact-Oriented Trailblazer: We put customers first and move with speed focus and adaptability. We treat every plan like an experiment test ship measure and iterate quickly.

• Master Craftsperson: We care deeply about our craft. We balance speed with high standards own outcomes endtoend and invest in getting better everyday.

• Inspiring Colleague: We add clarity and energy not noise. We bring humility candor and a oneteam mindset giving and receiving feedback to make the team stronger.

Join our Mission

At TRM we care deeply about our craft. We are looking for individuals who want their work to matter who experiment with speed and rigor and who take pride in building a safer world for billions of people. If youre excited by TRMs mission but dont check every box we encourage you to apply we hire for slope judgment and the will to learn fast.

TRM is a Series C company with $220M in total funding backed by Blockchain Capital Goldman Sachs Bessemer Y Combinator Thoma Bravo and others. Headquartered in San Francisco TRM operates as a distributed-first company with hubs in Los Angeles San Francisco New York Washington D.C. London and Singapore.

Privacy Policy and Additional Information

By submitting your application you agree to allow TRM Labs to process your personal information in accordance with our .

We collect the information you provide (such as your resume work history and contact details) solely for the purpose of evaluating your candidacy for current and future roles at TRM.

Because our hiring cycles for certain positions may span 24 to 36 months we retain your personal information for up to 36 months from the date of your application. After that period your data is deleted unless a different retention period is required or permitted by law.

If you are located in the European Economic Area the United Kingdom or another jurisdiction with applicable data protection laws you have the right to access correct or request deletion of your personal data at any time before that period ends. To exercise any of these rights contact us at .

To notify TRM Labs that you believe this job posting is non-compliant please submit a report through this form. No response will be provided to inquiries unrelated to job posting compliance.

The use of AI tools of any kind (including but not limited to notetakers interview assistants and real-time coaching tools such as Fireflies Fathom Cluey or similar) during TRM interviews is not permitted without prior approval from TRM. TRM uses its own internal tools for note-taking to ensure a consistent and confidential experience for all candidates.

We are committed to providing reasonable accommodations to applicants with disabilities and requests can be made via this form.

Recruitment agencies

TRM Labs does not accept unsolicited agency resumes. Please do not forward resumes to TRM employees. TRM Labs is not responsible for any fees related to unsolicited resumes and will not pay fees to any third-party agency or company without a signed agreement.

Learn More: Company Values Interviewing FAQs

Required Experience:

IC