Office Coordinator IK

Role: Facilities Analyst/Office coordinator
Location: Sao Paulo Brazil
On-Site: Monday through Thursday
Part-Time: Monday through Thursday 8 hours per day

Role: Facilities Analyst

• Provide courteous reception and ensure proper direction for clients guests and vendors; maintain accurate visitor logs and ensure compliance with security protocols.
• Provide support for facility management including preparation and implementation of relevant documentation.
• Apply standard techniques to provide solutions to basic problems.
• Apply technical knowledge following established procedures and/or standard practices to perform basic analyses.
• Identify problems generate alternatives and recommendations within defined processes.
• Provide support for on-site seminars and events; check and prepare seminar rooms organize catering; ensure EHS requirements are met.
• Support service assistants in maintaining offices; liaise with caretaker and property management as necessary.
• Facilitate general safety compliance according to risk assessment and legal standards plan and carry out security meetings and medical checks; plan and carry out health & safety campaigns.
• Perform administrative tasks to facilitate the preparation and maintenance of operations and maintenance plans.
• Normally receive detailed instructions on routine work.
• Receive organize and distribute letters documents and packages.
• Must speak Portuguese and English