Secrectary to Executive Comittee

We are looking for a motivated and service-oriented secretary to support the 3 members of our Executive Committee in their daily activities.

This role focuses on taking full ownership of administrative and organizational tasks ensuring that Executive Committee members can concentrate on strategic priorities. It offers a strong learning opportunity and exposure to senior leadership making it an ideal next step for a young graduate or a candidate with a first professional experience.

Key Responsibilities

• Take ownership of all administrative tasks to support senior leaders
• Manage calendars coordinate agendas schedule and organize meetings (logistics rooms invitations materials)
• Organize business travel (flights hotels itineraries) including last-minute changes and urgent requests
• Ensure relevant documents are ready on time; and take structured meeting minutes for key meetings (e.g. European Works Council)
• Prepare and format presentations reports and documents ensure professional quality and consistency of materials
• Provide administrative support for leadership meetings events and trainings
• Provide ad hoc support to HQ departments on request of EXCOM to ensure smooth execution of key initiatives

Qualifications :

Profile

• Young graduate or candidate with a first experience (secretary office assistant or similar)
• Good organizational skills while being comfortable managing multiple tasks and fast-changing priorities
• IT-savvy with solid knowledge of Microsoft Office (Outlook Word Excel PowerPoint) and a strong interest in digital tools and AI
• Good working knowledge of French Dutch and English
• Strong service mindset reliable and willingness to support others
• Highly flexible adaptable and responsive in a changing environment
• Ability to anticipate needs and support proactively
• Eager to learn and develop
• Able to work with senior stakeholders in a professional manner
• Positive attitude and strong team spirit

Additional Information :

• Based onsite at HQ (Brussels)
• Flexible working hours required
• Availability outside office hours in case of urgency (e.g. travel changes)

Remote Work :

No

Employment Type :

Full-time