Management Assistant Job ID JP054335

We are looking for an experienced Management Assistant to support a multidisciplinary team within a regulatory and administrative environment. This role combines executive support document management correspondence handling meeting coordination and administrative follow-up while acting as a key point of contact for internal and external stakeholders.

• Review proofread and finalize letters reports presentations and official documents.
• Manage correspondence and email communications including registration distribution follow-up and filing.
• Maintain and update case files and administrative records.
• Organize internal and external meetings appointments and occasional business travel.
• Provide day-to-day administrative support to a multidisciplinary team.
• Coordinate and maintain departmental procedures and documentation.
• Handle occasional telephone inquiries in a professional manner.
• Contribute to team collaboration and support process improvements.

• Bachelors degree in Office Management or equivalent experience.
• Minimum 5 years of experience as a Management Assistant Executive Assistant or Team Assistant.
• Experience in a legal regulatory or professional services environment is an advantage.
• Advanced proficiency in:
  • Microsoft Outlook
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • SharePoint
  • OneNote
• Ability to work with internal systems and quickly learn new tools.
• Strong administrative organizational and document management skills.

• Excellent communication and interpersonal skills.
• Highly organized with strong attention to detail.
• Able to prioritize tasks and manage multiple deadlines.
• Proactive flexible and solution-oriented.
• Professional discreet and service-minded.
• Comfortable working both independently and as part of a team.

• Dutch: Professional proficiency.
• French: Professional proficiency.
• English: Working proficiency.

• Hybrid working model.
• Location: Brussels.
• Full-time position within a collaborative and multilingual environment.