C004849 Administrative Assistant (DCSU Front Office) (NS) WED 3 Jun

Deadline Date: Wednesday 3 June 2026

Requirement Title: Administrative Assistant (DCSU Front Office)

Location: Mons Belgium

Full time on-site: Yes

Total Scope of the request(hours): 975

Required Start Date: 9 July 2026

End Contract Date:31 December 2026

Required Security Clearance: NATO Secret

Specific Working Conditions: n/a

Duties and Role

Business administration

Manages the delivery of business administration services.

Manages time and diary for individual senior managers and leadership teams.

Filters and prioritises meeting requests.

Handles sensitive confidential information.

Ensures managers have the information and resources needed to support ongoing processes and changes in processes.

Calendaring

Creates multi-level and repeating tasks for self and others.

Manages multiple calendars using features such as show through and adding tabs.

Helps others understand the wide range of functions available with calendaring software.

Adds notes attachments or reminders to tasks or appointments for self and others.

Prints using varied and complex setup designs and page combinations.

Compares and contrasts functionality among different releases.

Desktop Tools

Consults others on the use and interconnectivity of the tools.

Participates in some advanced functions of at least one product.

Participates in evaluation of new office support tools.

Determines which office products can interact and how to share data.

Performs first-level problem resolution tasks.

Works with all kinds of office support software to finish complex tasks.

Office Administration

Organizes and coordinates large meetings and conferences.

Contributes to office administration improvements and best practices.

Consults on a full spectrum of enterprise office administration activities.

Designs office administration functions and workflow.

Monitors industry and marketplace trends and directions for office administration.

Monitors effectiveness of support staff; recommends improvements.

General Computer Competencies

Manipulates files within different folders directories partitions drives etc.

Conducts the use of keyboard and pointing devices such as a mouse or a track ball.

Opens closes sizes and moves windows on a desktop.

Performs basic file management tasks like open close name save print.

Uses menus toolbars buttons and other basic GUI (graphic user interface) applications.

E-Mail Software

Selects appropriate e-mail functions such as in-box mail sent drafts trash etc. to retrieve and store mail.

Follows proper procedures and conventions to retrieve create send and store mail in accordance with organizational regulations.

Performs basic editing functions such as copy paste find and replace.

Explains the use of features including address books distribution lists and bulletin boards.

Uses all basic mail handling features such as reply forward and carbon copy(cc).

Education:

Higher vocational training in a relevant discipline with 3-years post related experience. Or a secondary educational qualification with 5-years post-related experience.

Experience:

• Proven ability to build relationships with a variety of stakeholders.
• Proven experience in working independently and applying appropriate judgement when handling confidential materials.
• Experience in drafting accurate and concise minutes.
• Experience in the application of strong planning analytical and problem-solving skills.
• Previous experience in providing guidance and applying leadership skills when working with junior administrative assistants.
• NATO Secret security clearance

Required Experience:

Junior IC