Summer Intern - Training & Logistics Coordinator // BLR WORLD

About BLR

BLR WORLD is an award-winning talent consultancy for the culture entertainment and events sectors enabling organisations to plan staff and operate unique permanent and temporary visitor experiences with the very best people.

Our core services are HR Consultancy Recruitment Training and Operations. We find brilliant people create high performing teams design environments and training to help them thrive then manage them seamlessly on the ground. The result One-of-a-kind experiences delivered by energised and enthusiastic teams exceeding the highest standards.

About the role:

The Training & Logistics Coordinator will play a critical role in the seamless execution of day-to-day training operations. This role ensures that all logistical administrative and operational aspects of training programs are executed with excellence. The Coordinator will act as a central point of contact between participants clients facilitators and vendors to ensure that every training runs smoothly on time and to high-quality standards.

Responsibilities:

Training Operations & Coordination

• Communicate with participants regarding training schedules locations joining instructions and required materials.
• Liaise with clients to confirm final participant lists coordinate timing and share necessary documentation.
• Support the facilitator with training materials equipment and logistics as needed during sessions.
• Coordinate day-of-training logistics including attendance name tags materials sign-in sheets and evaluation forms.

Logistics & Venue Management

• Coordinate with training venues to ensure rooms are booked set up according to agreed specifications and equipped with necessary AV tools.
• Conduct site visits (when needed) to verify setup catering signage and hygiene standards prior to training days.
• Troubleshoot any venue-related issues during training sessions to avoid disruptions.

Materials & Print Coordination

• Prepare print and assemble training kits name tags certificates and other workshop materials.
• Coordinate with print shops for timely production and pickup of training materials.
• Set up materials in training rooms before sessions begin and clear up post-session.

Administrative Support

• Maintain and update training trackers calendars and participant databases.
• Assist in collecting post-training feedback and compiling evaluation reports.
• Support in inventory management of training materials and supplies.

Candidate Requirements:

• Excellent communication and coordination skills (both written and verbal).

• Strong organizational skills and attention to detail.

• Ability to multitask and manage priorities under pressure.

• Comfortable working on-site during training days (sometimes early start or late finish).
• Tech-savvy with MS Office (especially Word Excel PowerPoint); familiarity with learning platforms is a plus.

• Customer-service mindset with a proactive attitude.

Soft Skills & Experience:

• Diploma or Bachelors degree in Business Administration Hospitality HR or related field.
• Experience in training coordination event operations or similar administrative/logistics roles.

Location & Commitments:

• Full-time paid internship with a commitment of 3 months

• Standard 9-hour workday (including 1-hour lunch break) from Sunday to Thursday. (Hours may vary)

• Based in Qatar.

• Willingness to commit to onsite support and coordination as required.

• Hybrid role with office work on-site support at training venues and external errands (print shops venue visits etc.)