Secretary to CEO

Secretary to CEO

Job Summary

We are looking for an experienced Executive Secretary to the CEO to provide high-level administrative and executive support to the Chief Executive Officer. The role involves managing the CEO’s schedule correspondence meetings documentation and coordination with senior management and key stakeholders.

The ideal candidate should have excellent communication and organizational skills strong attention to detail discretion and the ability to handle confidential information professionally.

Key Responsibilities

• Provide comprehensive executive and administrative support to the CEO.
• Manage the CEO’s calendar appointments meetings and daily schedule.
• Coordinate internal and external meetings with senior management government entities stakeholders and other key contacts.
• Prepare meeting agendas presentations reports minutes and other documents as required.
• Maintain accurate records of meetings decisions correspondence and follow-up actions.
• Draft and proofread letters emails reports presentations and official correspondence.
• Handle incoming and outgoing communications on behalf of the CEO when required.
• Follow up with departments and senior management on action points and deadlines.
• Coordinate travel arrangements accommodation transportation and itineraries for the CEO.
• Organize and coordinate executive meetings conferences events and official engagements.
• Maintain strict confidentiality of sensitive business and executive information.
• Support the CEO in preparing for meetings by gathering relevant information and documentation.
• Coordinate with government and semi-government entities external organizations and senior stakeholders as required.
• Maintain an organized filing and document management system.
• Monitor important deadlines appointments and commitments and ensure timely follow-up.
• Perform other executive support and administrative duties assigned by the CEO.

Requirements

• Bachelor’s degree in Business Administration Management Secretarial Studies or a related field.
• 5–8 years of experience as an Executive Secretary Executive Assistant Personal Assistant or similar role supporting senior executives.
• Previous experience supporting a CEO Managing Director Executive Director or C-suite executive is preferred.
• Experience working within a government semi-government organization is an advantage.
• Strong written and verbal communication skills.
• Strong proficiency in Microsoft Office particularly Word Excel PowerPoint and Outlook.
• Excellent calendar meeting travel and document management skills.