Receptionist & Administration Assistant

The Receptionist and Administrative Assistant acts as the primary point of contact for office operations supporting reception facilities general administration and organizational culture.

Key Responsibilities

Reception & Front of House
Serve as the primary point of contact for all visitors guests and deliveries greeting registering and directing them professionally.
Manage queries received at reception and ensure a welcoming professional environment at all times.
Coordinate reception coverage to ensure consistent service.

Administration & Events 
Maintain staff documentation records and regulatory filings while assisting with general administrative data maintenance.
Facilitate administrative contract requests and support the coordination of staff benefits and records.
Handle day-to-day office administrative tasks document management and small-scale procurement processes.
Coordinate office logistical requirements and support the distribution of company materials.
Support the execution of internal engagement activities to foster a positive organizational environment.

Facilities Management
Oversee daily office maintenance ticketing and housekeeping standards to ensure a functional environment.
Manage inventory of office supplies and pantry stock while resolving scheduling conflicts for common spaces.

Safety & Operations
Monitor office safety protocols manage access systems and maintain emergency readiness standards.
Coordinate outsourced service support ensuring service quality and operational compliance.
 

Qualifications :

• 3 years of experience in a reception office administration or facilities coordination role.

• Proficiency in Microsoft Office Suite (Excel Outlook Word) and Google Workspace paired with strong organizational and multi-tasking skills.

• Excellent communication skills in English (Arabic is a plus) combined with a proactive service-oriented mindset and attention to detail.

• Proven ability to supervise support staff or external vendors while maintaining discretion and professionalism when handling confidential information.

Remote Work :

No

Employment Type :

Full-time