Executive Coordinator – HQ & External Affairs

Job Purpose

The HQ Coordinator will coordinate COMPANYs headquarters internal administration external affairs and day-to-day organizational follow-up.

The role will support the Director of Operations while also providing structured support to the Governance Committee Chairperson and Board when required.

The successful candidate should be equally comfortable preparing a government meeting following up a rescue case drafting correspondence coordinating an event or making sure outstanding actions are completed.

HQ & Administration

• Manage correspondence calendars meetings visitors records files and general office coordination.
  
• Maintain action trackers databases and administrative systems.
  
• Ensure COMPANYs headquarters operates efficiently and professionally.
  

Director Board & Governance Support

• Support the Director with reports presentations briefings schedules and follow-up.
  
• Assist with Board and committee meetings agendas documentation minutes and action tracking.
  
• Maintain governance and administrative records.
  

Internal Coordination

Act as a central coordination point between:

• Director of Operations;
  
• Board and committees;
  
• employees;
  
• volunteers;
  
• veterinary partners;
  
• project leads; and
  
• COMPANY members.
  

Ensure responsibilities and deadlines are clear and followed up.

External Affairs

Coordinate communication and meetings with:

• government authorities;
  
• municipalities;
  
• veterinary clinics;
  
• schools and universities;
  
• companies and CSR teams;
  
• sponsors and donors;
  
• embassies;
  
• international organizations;
  
• community groups; and
  
• members of the public.
  

Prepare professional Arabic and English correspondence and maintain stakeholder records.

Membership Volunteers & Projects

• Support membership administration and member communications.
  
• Maintain volunteer records and coordination.
  
• Support projects including TNVR rescue cruelty response hotline adoption education donkey welfare One Health fundraising and events.
  

Hotline & Case Support

• Assist with logging routing and following up animal welfare cases and veterinary referrals as COMPANYs hotline system develops.
  

Events & Field Support

• Help organize meetings workshops campaigns school activities and fundraising events.
  
• The Coordinator should also be comfortable attending veterinary clinics rescue activities TNVR programs and other field activities when required.
  
  

The successful candidate should have:

• 35 years relevant professional experience;
  
• experience in administration executive coordination office management project coordination or stakeholder relations;
  
• excellent spoken and written Arabic and English;
  
• strong organizational and communication skills;
  
• excellent attention to detail;
  
• strong Microsoft Office or equivalent digital skills;
  
• experience preparing reports presentations and professional correspondence;
  
• ability to manage multiple priorities simultaneously; and
  
• a diploma degree or relevant professional qualification.
  
• Animal-welfare or NGO experience is desirable but not required.