Administrator (Client Side – Factory Construction)

The Project Administrator will support the client-side project management team in the successful execution of a factory construction project in Duqm. The role involves coordinating administrative processes managing documentation supporting communication between stakeholders and ensuring compliance with project procedures and timelines.

Key Responsibilities

• Provide administrative support to the clients project management team
  
• Manage and maintain all project documentation (correspondence reports drawings contracts etc.)
  
• Ensure proper document control procedures are followed
  
• Coordinate communication between contractors consultants and the client team
  
• Track incoming and outgoing documents including RFIs submittals and approvals
  
• Assist in preparing reports meeting minutes and presentations
  
• Organize and schedule meetings including logistics and follow-ups
  
• Monitor project progress updates and maintain records
  
• Support procurement and contract administration processes
  
• Ensure compliance with company policies and project requirements
  
• Maintain filing systems (digital and hard copy) in an organized manner
  

Qualifications & Experience

• Bachelors degree in Business Administration Engineering or related field
  
• Minimum 35 years of experience in construction project administration (preferably in the Middle East)
  
• Experience working on large-scale industrial or factory construction projects is an advantage
  
• Strong knowledge of document control systems and procedures
  
• Proficiency in Microsoft Office (Excel Word PowerPoint)
  
• Familiarity with project management tools/software is a plus
  
• Excellent communication and organizational skills
  
• Ability to work in a fast-paced multicultural environment
  
• Fluent in English (spoken and written); additional languages are an advantage
  
  

Preferred Skills

• Knowledge of construction contracts (FIDIC is a plus)
  
• Strong attention to detail and problem-solving skills
  
• Ability to manage multiple tasks and deadlines efficiently