Principal Assistant (Liaison Coordinator)

Principal Assistant (Liaison Coordinator)

• Working Location: Brussels, Belgium
  
• Security Clearance: NATO Secret / SC
  
• Language: High proficiency level in English language
  

EXPERIENCE AND EDUCATION:

Essential Qualifications/Experience:

Vocational training at a higher level in a relevant discipline, or equivalent combination of qualifications and experience with 8+ years of relevant experience

8+ years of experience in progressively responsible administrative duties

Experience in the use of Microsoft Excel, Word and PowerPoint

Experience as Site Manager of collaborative sites based on MS SharePoint

DUTIES/ROLE

• Assist liaison officers in tracking all the NATO Committee and Boards meeting agendas, minutes and decision sheets
  
• Prepare all relevant documentation packages for meetings
  
• Create, monitor and report on all NLO relevant taskers
  
• Coordinate the day-to-day tasks such as organising and keeping track of the NLO calendar and all administrative tasks in support to the NLO activity
  
• Site Manager of the NLO shared portal and the NATEX Community Portal
  
• Perform basic analyses and compile reports and briefings as directed by the liaison officers
  
• Conduct the IM and KM related work in compliance with the Agency IKM Strategy and IM directives, following the guidance and coordination of the Knowledge Manager
  
• Provide general administrative support to include tasks related to training management, budget and funds management, and Human Resources, ensuring the efficient daily operation of the office
  
• Monitor and track all Agency deliverables to the Agency Supervisory Board (ASB) and subordinated committees meetings
  
• Assist the Agency briefers to the ASB and its subordinated committees meetings as required
  
• Attend meetings in support to the liaison officers
  
• Deputize for higher grade staff, if required
  
• Perform other duties as may be required