Office Administrator

AboutPani

Pani Energy is made up of a young team of highly motivated individuals who share a mutual passion for the environment. We have created a web-based platform which enables the operators of water treatment facilities to operate their plants more efficiently saving energy, consumables,and the environment. We are excited to tackle challenging problems for the betterment of society. Our workplace environment fosters and encourages both ingenuity and collaboration.

Pani is part of the 2022 Global Cleantech 100 list of companies committed to taking action on the climate crisis for our contribution to accelerating the water sector's transition to net zero, and we are looking for driven, enthusiastic people who share this vision.

Position Description

You will be a key part of Pani’s team based out of our office in downtown Victoria, BC. You will be looking closely with our leadership and finance teams and helping to supportour culture of collaboration and excellence

About You

You have a passion for people and enjoy the challenge of working on innovative projects with an equally talented group of co-workers who will both challenge and support you. You believe in lifelong learning and welcome the opportunity to constantly iterate and improve upon your skills. Fundamentally you want to use your talents and energy to better the world for others and contribute to the responsible management of global water and energy, and CO2 reduction.

What you bring to the team

• Post Secondary Diploma in Business Administration, or relevant discipline.
• 5+ years of experience in an administrative role.
• Strong knowledge of office procedures and practices.
• Keen attention to details.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Resourceful and flexible.
• Proven organizational and time management skills.
• Excellent communications skills.
• Eager to be part of a fast-paced team.

Responsibilities

• Provide direct administrative and office management support to all members of the executive team, as directed.
• Maintain work schedules and calendars of executive management, particularly the CEO/President.
• Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
• Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
• Prepare draft reports, background documentation, and research.
• Receive and screen all inbound telephone calls, e-mails, and visitors for the executive office.
• Coordinate office activities.
• Troubleshoot and/or escalate office administration issues.
• Receive incoming mail.
• Review, evaluate, and distribute priority correspondence for executive team.
• Complete expense reports, pay invoices, and other related duties.
• Prepare and review presentations.
• Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
• Other duties shall be assigned as required.

Nice to Have

• Experience working for a SaaS startup
• Knowledge of and/or familiarity with HubSpot CRM and modern project management tools

Does this role sound like the next step in your career?

Then we want to hear from you! If you don’t meet all of our requirements exactly, then we invite you to use your cover letter to tell us about your unique experience - we understand that talent comes from many places and that skills are transferable.

Our commitment to an extraordinary work environment

At Pani, our values drive how we work with each other, and we believe that being yourself at your place of work is just as important as the work you do. We strive to foster an inclusive and diverse community for all employees from all walks of life. So, no matter your gender, sexual orientation, physical ability, religion, ethnicity, race, age, or geographical location, we are a community that welcomes you.

Our Pani Recruitment Team personally reviews each application.