Front Office Administrator

Job Description

• Answer and direct phone calls.
• Organize and schedule appointments.
• Write and distribute email, correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with HR to handle requests and queries from employees.
• Schedule job interviews and contact candidates as needed.
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
• Update databases and records for personnel and other data.
• Assist colleagues whenever there is an opportunity to do so.
• Coordinate, and manage events and address potential problems that may arise.
• Perform other duties upon request.

Job Requirements

• Proven experience as an administrative assistant, or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent written and verbal communication skills.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task