Executive Assistant

• Researches compiles assimilates and prepares confidential and sensitive documents.
  
• Generates error free correspondence tracks and manages its flow throughout the organization s digital processing system.
  
• Knowledge of DoD or DON Military Manpower Reporting Systems.
  
• Attends key meetings and records publish error free minutes.
  
• Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organize and prioritize documents.
  
• Receives and screens incoming calls and visitors determine priority status and make referrals to appropriate staff or provide requested information.
  
• Compiles and maintains records statistical information and reports.
  
• Establishes and maintains various filing and records management systems.
  
• Maintains accurate file plans IAW DON governing policies.
  
• Verifies accuracy of information in databases.
  
• Greets and assists visitors.
  
• Processes daily attendance reports.
  
• Maintains polite and professional communication via phone email and mail.
  
• Resolves daytoday administrative and operational matters.
  
• Maintains and updates calendar schedule Microsoft Teams meetings and takes minutes.
  

Requirements

• Must have attention to detail and a good proofreader.
  
• Develop and sustain a level of professionalism among staff and client.
  
• Demonstrated professional skill in written and oral communications.
  
• Demonstrated ability to work independently and as part of a team.
  
• Excellent organizational skills with an ability to think proactively and prioritize work.
  
• Experience exercising discretion and confidentiality with sensitive company information.
  
• Familiar with digital filing and segregating correspondences.
  
• Proficiency with Microsoft Word Excel and PowerPoint software.