Contract Specialist

Vacancy: Contract Specialist

Location: Ikeja

Reports to:Contracts, Procurement &Materials Manager

Brief Description

The role involves knowledge in acquisition and related business skills such as market research, source selection, cost and price analysis, negotiation, and contract administration. Setting high standards which are in line with best contracting and supply chain management practice, ensuring adherence to Company Standards and Ethics.

Performance of these duties requires knowledge of commercial markets in WAGP States and the company s Contracting Policy Procedure Manual (CPPM). Competently demonstrate that the category and sourcing strategy is linked to business requirements and latest market insights.

JOB RESPONSIBILITIES:

Supply Chain Intelligence, Category Management and Sourcing Strategy

Provide planning and cost con

trolling support for category which includes variation reporting, monitoring

of milestone progress, preparation of customer billing processes, etc.

Ensure effective project implementation support through productive reports

from the creation of Work

Breakdown packages and schedule, monitoring of all related purchase and services

status, delivery, invoicing and closure of contract.

Effectively deal with the potential risks associated with defined category and/ or sourcing strategies e.g. HES,

Ethics & Compliance, supply shortage, etc.

Deal Making and Negotiations

Coordinate development and issue of tenders, evaluation, and finalization of con

tracts, prepare and issue contracts, termination, and suspension, disputes

management, notification for commencement and closeout of contracts

Develop and execute negotiation strategies for low/medium complexity services, based on: the sourcing strategy; and supply chain intelligence, e.g. information gathered from analysis

of the industry, supplier,the company s total costs of ownership, historical pricing trends, and the company sbusiness, and commercial, technical and nontechnical risks.

Identify and resolve conflicting negotiation positions while maintaining relationships.

Understands the commercial and legal impact of conceding standard contract terms during

negotiations and recognizes when to obtain Subject Matter Expert advice or signoff.

Competently explain the purpose of all contract provisions and independently

defend and assertively respond to challenges raised by internal and external parties.

Apply and independently defends the category specific requirements (Specific Risk Allocation ) in contract development and negotiations.

Supplier and Contractor Performance Management

Identify the cause of contractual variations and set clear cost expectations to supplier in line with budgetary

constraints.

Support local contract implementation team and setup

of contractually agreed items in the Enterprise

Resource Planning (ERP)

Establish relationship with strategic partners to enable sound partnership arrangements.

Verifies that all documentation and proper quotations are maintained and filed according to Policy and

Procedure requirements

Delivers on commitments, engendering confidence, credibility, and trust.

System Processes, Data and Information Management

Prepare project costing and related monthly report to ensure that expenditures are kept within the project

budget.

Coordinate and work with the project management team to resolve contract issues and ensure timely

delivery/completion of the project work.

Coordinate and support the finance control and treasury where necessary to address the contractual issues to

enable timely payments.

Ensures that all contractual dates are updated in Maximo according to the agreed contractual milestone dates.

Competently apply relevant laws applicable to information management and identify key risks as a result of

operations and processes in the organization.

Key Competencies Required(Educational and Working Experience)

Degree in Contracting/Procurement, or related commercial discipline plus professional qualification in

Contracting and Procurement (e.g. Chartered Institute of Purchasing and Supply).

A Minimum of 3 years working experience in contracting and procurement roles.

Training or experience in Negotiation is an added advantage.