Chairman Personal Assistant

Job Description

• Provide executive and administrative support to Chairman & CEO.
• Maintain the executive’s agenda and assist in planning appointments, meetings, conferences, etc.
• Attend meetings and keep minutes updates.
• Receive and screen phone calls and redirect them.
• Write letters for the Chairman and CEO.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.).
• Make travel arrangements for executives & Stuff.
• Handle confidential documents ensuring they remain secure.
• Prepare CEO invoices or financial statements and provide assistance in bookkeeping.
• Act as the point of contact among executives, employees, clients and other external parties.
• Organize and present information timely and accurately.
• Organize the CEO’s calendar and arrange meetings.
• Remind the Chairman & CEO of important tasks and deadlines.
• Handling personal needs of the Chairman & CEO.
• It is also requested from the office Manager to work for a wealthy family or individual, instead of for a corporation. If this is the case, the work of the office manager may also cover home or personal life maintenance tasks, such as ensuring MOTs are up to date or hiring cleaners.
• Monitoring the implementation of the facility's cleaning and maintenance schedules to guarantee a safe and comfortable working environment.

Job Requirements

• Males only.
• Maximum age is 30.
• Experience in the same field is a must.
• Excellent organizational and time-management skills.
• Excellent verbal and written communications skills.
• Flexibility and adaptability.
• Familiarity with basic research methods and reporting techniques.
• Integrity and confidentiality.
• Presentable.
• Knowledge of office management systems and procedures.
• Ability to work under pressure and meet deadlines.