Analyst - Grants Management

The Organization

The Alliance of Bioversity International delivers researchbased solutions that harness agricultural biodiversity and sustainably transform food systems to improve people s lives. Alliance solutions address the global crises of malnutrition climate change biodiversity loss and environmental degradation.

The Alliance works with local national and multinational partners across Latin America and the Caribbean Asia and Africa and with the public and private sectors. The Alliance is part of CGIAR a global research partnership for a foodsecure future dedicated to reducing poverty enhancing food and nutrition security and improving natural resources and ecosystem services.

About the position

The Analyst Grants Management will support the administration and management of the assigned portfolio of grants ensuring compliance with donor requirements excellent donor stewardship and timely and highquality information management for the Alliance. The Analyst will also be responsible for the administration of subgrants awarded under her/his portfolio of grants ensuring assessment of partners capacity and compliance of subgranting contracts with prime donor requirements.

Key duties & responsibilities

Grants Administration

• Provide support to the management and monitoring of the portfolio of projects assigned and ensure that the commitments of the Legal documents with the donors and partners are accomplished in the dates established
  
• Conduct review of donor contracts against the Alliance s policies and procedures and facilitate the process of contract clearance and signature
  
• Facilitate the negotiation of contracts with donors for their subsequent execution taking into account the policies and procedures established by the organization
  
• Set up new grants in the systems and communicate grant opening to internal stakeholders so they are duly informed of compliance requirements and passport information of the grant
  
• Maintain an overview of reporting requirements (deadlines templates etc.) and communicate it regularly to relevant internal stakeholders
  
• Work closely with the resource mobilization unit finance legal researchers and other areas of the organization to ensure that contracts are executed on time
  
• Liaise with donors on all grantrelated issues including submission of donor reports and requests for project modifications
  
• Support scientists in the overall management and monitoring of grants sharing information about compliance requirements and reviewing adherence to them
  

Subgrants administration

• Coordinate capacity assessment and due diligence review of prospective partners
  
• Ensure Partners awareness of reporting requirements research ethics and contractual compliance
  
• Support the review of Subgrant agreements connected to the assigned project portfolio to ensure compliance with prime donor s requirements
  
• Track and collect cleared reports to be filed in the appropriate digital repositories
  
• Provide ongoing support to internal stakeholders and partners throughout the Subgrant lifecycle on administrative and compliance issues including contract modifications
  

Requirements

• Bachelor s degree in international development International Relations Economics Business Administration or another relevant field
  
• Experience in the administration and monitoring of grants (review and negotiation of grant contracts donor reporting monitoring of grant implementation development or implementation of grantrelated procedures grants management training and facilitation)
  
• Experience of project management including understanding of project budgeting budget management and financial issues
  
• Proficiency in relevant software programs (Word Excel PowerPoint)
  
• Excellent organizational skills including the ability to manage multiple priorities meet deadlines while still maintaining attention to detail and accuracy and problem solve effectively
  
• Proven track record of building collaborative relationships across and within internal teams and with external stakeholders
  
• Demonstrated to ability to work effectively as part of a team with people in a multicultural and multidisciplinary environment including with external stakeholders; excellent interpersonal skills
  
• Excellent communication skills in English both verbal and written including the ability to organize and write clear and concise reports
  
• Knowledge of the CGIAR and/or international development agencies
  
• Experience of implementing and/or using information management systems (grants databases ERP systems etc.)
  
• Experience and capacity to build longterm relationships with stakeholders
  

This position is a nationally recruited position based in Nairobi Kenya. The initial contract will be for two (2) years subject to a probation period of three (3) months and is renewable depending on performance and availability of resources.

This position is graded at BG06 level with a minimum basic salary of KES 168837 in a scale of BG01 to BG14 (BG14 being the highest level according to the Alliance job classification framework policy). We offer a competitive salary and excellent benefits including but not limited to insurance retirement plan staff training and development paid time off and flexible working arrangements.

The Alliance BioversityCIAT is committed to fair safe and inclusive workplaces. We believe that diversity powers our innovation contributes to our excellence and is critical for our mission. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures races colors religions sexes national or regional origins ages disability statuses sexual orientations marital status and gender identities.

Applicants are invited to visit to get full details of the position and to submit their applications. Applications MUST include reference number REF : 103633 Analyst Grants Management as the position applied for. Cover letter and CV should be saved as one document using the candidate s last name first name for ease of sorting. The Alliance collects and process personal data in accordance with applicable data protection laws.

Applications closing date: 10^th April 2024

Please note that email applications will not be considered.

Only shortlisted candidates will be contacted.

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