Administration Specialist

About the Job

• Forming and maintaining employee records
• Updating databases internally, such as sick and maternity leave
• Preparing and amending where necessary HR documents
• Arranging staff meetings, scheduling appointments and scheduling interviews.
• Answering or transferring phone calls and taking messages for select staff members.
• Maintaining the office calendar.
• Writing memos, correspondence, invoices, receipts, spreadsheets, and other reports as needed.
• Keeping the office database and filing system up to date and organized.
• Purchasing office supplies and working with vendors.

Job Requirements

• Excellent written and verbal communication.
• Experience with various forms of office software and equipment.
• Able to write reports and presentations.
• Good interpersonal skills.
• Ability to work with staff across multiple departments.
• Ability to create spreadsheets.
• Presentable and fluent in English.