Administration Specialist

Job Description

• Maintains administrative workflow by studying methods and implementing cost reductions when needed.
• Develops administrative/support staff by providing information, educational opportunities, and coaching.
• Support the Office Manager the day-to-day management of supplies, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
• Deliver reports of operation on regular and timely basis for documenting and communicating to the Office Manager.
• Supervise the maintenance and renovations to maintain and standardize the professional image of the organization.
• Supervise and ensure the desired level of cleanliness
• Contribute in the preparation of the annual budget, including compiling data and projections...
• Participates in ensuring the smooth functioning of the unit.
• Handles all office local purchases by issuing purchase orders and generally following the system set in place for this task to insure the centralization and the accurate implementation of it.
• Update yearly Supplier Data Base with updated information and price list.
• Study and evaluate formal proposal and make recommendations for awarding contracts.
• Monitor all supplier performance and ensure timely delivery of all products and maintain accuracy in all vendor data.
• Manage all communication with all vendors and track all orders and resolve any issues.

Job Requirements

• Bachelor degree, Business Administration is preferred
• From 2+ years of experience in a relative field
• Proficient user of MS Word, PowerPoint, Excel, and the Internet..
• Good command of spoken and written English and Arabic.