Accounts Payable Specialist

Summary/Objective

The Accounts Payable Specialist ensures timely and accurate processing and maintenance of all nonpayroll disbursements and related documentation in accordance with established accounting standards.

Essential Functions and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Accurately code such items as invoices vouchers expense reports check requests etc. with correct codes conforming to standard procedures to ensure proper entry into the accounting program
  

• Processes vendor payments identifies discounts and matches purchase orders/contracts/invoices
  

• Process check requests
  

• Audit and process credit card bills
  

• Match invoices to checks obtain all signatures for checks and distribute checks accordingly
  

• 1099 maintenance
  

• Respond to all vendor inquiries
  

• Reconcile vendor statements research and correct discrepancies
  

• Assist in month end closing
  

• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices
  

• Adhere to all established company safety policies and procedures
  

• Perform additional assignments as directed
  

Required Education and Experience

• High school diploma or GED
  

• Minimum two (2) years accounts payable general accounting or other related accounting experience
  

• Proficiency with Microsoft Office programs including Word Excel Outlook
  

• General knowledge of billing and collection practices as well as business office procedures
  

• Excellent written and verbal communication skills and strong organizational skills
  

• Accuracy attention to detail and thorough in completing work tasks required
  

• Ability to work independently take initiative set priorities and see projects through to completion
  

Preferred Education and Experience

• Associate or Bachelor s degree
  

• Three (3) or more years accounts payable general accounting or other related accounting experience
  

Additional Eligibility Qualifications

• Ability to pass a criminal background screen
  

• Preemployment drug test
  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position typically requires: grasping feeling talking hearing seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift carry push pull or move objects including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time (up to 2 hours per day) with no significant stooping being required.

Working conditions: The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Work Environment

Work primarily in a climate controlled environment with minimal safety/health hazard potential.

Tools/Equipment

This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.

Travel

No travel is expected for this position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Requirements

Benefits