Administration Manager

Were looking for an exceptionally experienced and strategic **Administration Manager** to join our leadership team in Makkah Saudi this senior role you will drive organizational excellence by overseeing comprehensive administrative operations and establishing best practices across all administrative functions. Youll provide strategic operational leadership mentor high-performing teams and partner with senior executives to optimize organizational efficiency and support business growth. The ideal candidate is a visionary leader with a proven track record of transforming operations fostering collaborative cultures and delivering measurable results in complex multinational environments.

**Strategic Office Operations & Administration**

• Direct and optimize day-to-day office operations to establish a productive professional and fully compliant work environment aligned with organizational standards
• Develop and implement strategic office management policies procedures and systems that enhance operational efficiency and scalability
• Manage office resources equipment procurement and vendor relationships with fiscal responsibility and strategic negotiation
• Ensure comprehensive compliance with health safety security and Saudi Arabian labor regulations while staying current with regulatory changes
• Lead facilities management coordination to ensure optimal office infrastructure technology integration and workplace functionality
• Supervise and mentor reception and administrative support personnel fostering professional development and accountability
• Orchestrate office events team activities and organizational initiatives that strengthen company culture and engagement

**Executive Administration & Strategic Support**

• Provide strategic-level administrative support to C-suite and senior leadership managing complex projects and executive priorities with precision
• Manage executive schedules and coordinate high-level meetings with diplomatic professionalism and strategic foresight
• Develop comprehensive management reports dashboards and analytics that inform strategic decision-making and organizational planning
• Lead planning initiatives and facilitate cross-functional strategy sessions to drive organizational objectives and action items
• Oversee contract management legal documentation and organizational records with meticulous attention to compliance and confidentiality
• Conduct advanced process analysis and implement transformational improvements that drive operational efficiency and cost optimization

**Leadership Team Development & Organizational Culture**

• Lead develop and mentor administrative and support teams with a strategic focus on talent development performance excellence and succession planning
• Conduct performance evaluations provide constructive feedback and create professional development pathways for team members
• Serve as a trusted advisor to leadership and departments on operational strategy resource optimization and organizational best practices
• Support organizational onboarding initiatives and ensure seamless integration of new hires into company culture and operations
• Foster an inclusive collaborative team environment that promotes accountability innovation and continuous improvement

**Strategic Communications & Records Management**

• Develop and distribute strategic internal communications that align with organizational messaging and foster transparency
• Establish and maintain comprehensive records management systemsboth digital and physicalthat ensure accessibility security and compliance
• Partner with HR on advanced onboarding documentation compliance frameworks and organizational policy implementation
• Safeguard sensitive organizational information and maintain the highest standards of confidentiality and professional discretion

**Strategic Leadership & Organizational Transformation**

• Identify evaluate and lead the implementation of strategic process improvements and operational innovations that enhance organizational effectiveness
• Partner with senior leadership and cross-functional departments on transformational initiatives organizational restructuring and strategic projects
• Represent the organization with executive-level professionalism when engaging with external stakeholders vendors and regulatory bodies
• Apply advanced analytical and strategic thinking to solve complex operational challenges and drive data-informed organizational decisions
• Champion organizational change management and lead teams through transitions with resilience clarity and strategic vision

Qualifications :

**Minimum Requirements:**

• Post-secondary education in Business Administration Office Management or a related field plus 8-10 years of professional experience in office administration and operations management
• Minimum 5 years of progressive experience in a supervisory or management role with demonstrated leadership of administrative teams
• Advanced knowledge of office procedures budgeting vendor management and operational cost control
• Excellent organizational multitasking and strategic problem-solving skills with proven ability to manage complex initiatives
• Strong written and verbal communication abilities in English with executive-level presentation skills
• Advanced proficiency in MS Office Suite (Word Excel Outlook PowerPoint) with expertise in document formatting and data analysis
• Demonstrated proficiency in office management software systems and enterprise tools
• Comprehensive knowledge of local Saudi Arabian labor laws regulatory compliance requirements and best practices
• Proven ability to supervise train mentor and develop high-performing administrative teams
• Strategic mindset with experience identifying and implementing process improvements and operational efficiencies

**Preferred Qualifications:**

• 10 years of professional experience in office administration operations management or related field with at least 5-7 years in a senior management or leadership role
• Advanced expertise in MS Word for complex document formatting template customization and technical documentation
• Proven experience with Salesforce business intelligence tools or advanced reporting and analytics platforms
• Extensive experience in facilities management coordination and vendor relationship optimization
• Demonstrated expertise in event coordination planning and execution at organizational level
• Advanced HR onboarding support records management and compliance documentation expertise
• Exceptional leadership and strategic team management skills with a collaborative inclusive approach
• Track record of maintaining confidentiality and demonstrating unwavering professionalism in sensitive situations
• Exceptional attention to detail with a demonstrated commitment to accuracy and quality assurance
• Proven ability to work independently prioritize competing demands and successfully manage multiple complex projects simultaneously
• Outstanding interpersonal skills with a customer-service mindset and stakeholder management experience
• Demonstrated adaptability and resilience in managing dynamic fast-paced workplace environments
• Strategic analytical mindset with a proven track record of identifying operational challenges and implementing data-driven solutions
• Innovative and flexible approach to problem-solving with experience driving organizational change
• Experience working in multinational or international organizations preferably in the Middle East region

Additional Information :

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time