Procurement Officer

Full-time position reporting to the Head of Contract and Procurement 

The Procurement Officer is responsible for coordinating procurement activities within the organization ensuring that goods and services are procured efficiently cost-effectively and in compliance with company policies and regulations. This role includes managing supplier relationships supporting contract negotiation and monitoring procurement performance to meet organizational needs.

Procurement process management

• Support the full procurement cycle from identifying needs and sourcing suppliers to issuing requests for proposals (RFPs) and obtaining quotes; 
• Review and process purchasing requests from multiple departments; 
• Liaise with internal stakeholders to clarify requirements and ensure alignment on procurement strategies and timelines; 
• Coordinate supplier onboarding and creation in SAP; 
• Monitor specific payment terms and ensure timely processing of supplier invoices;
• Provide administrative and technical support to teams including document management and SAP navigation for internal teams. 

Supplier management

• Build and maintain positive relationships with suppliers and vendors to ensure high-quality service delivery;
• Monitor supplier performance through regular evaluation and audits to ensure compliance with terms and expectations;
• Address and resolve supplier issues disputes and performance-related concerns;
• Maintain accurate contract records and ensure compliance with contractual terms;
• Proactively manage the contract lifecycle including renewals amendments and terminations;
• Assist with drafting reviewing and negotiating supplier contracts to ensure alignment with organizational needs and legal standards.

Strategic Sourcing & Cost Optimization

• Support strategic sourcing initiatives to optimize cost quality and supplier performance;
• Identify opportunities for cost savings value engineering and process improvements;
• Conduct market research and benchmarking to inform sourcing decisions.

Budgeting and reporting

• Assist in budget planning related to procurement activities;
• Prepare reports and analyze procurement and contract data including spend analysis savings and contract compliance;
• Track Key Performance Indicators (KPIs) to improve procurement efficiency and cost savings.

Qualifications :

Education and experience

• Bachelors degree in business administration Law Supply Chain Management or a related field.
• Minimum of 5 years of relevant professional experience preferably within procurement sourcing or supply chain functions.
• Proven experience managing vendor relationships contracts and procurement processes end-to-end.
• Prior experience working in Qatar or the GCC region is preferred.

Skills and competencies

• Advanced proficiency in MS Office (Word Excel PowerPoint) with strong reporting and data analysis capabilities.
• Excellent verbal and written communication skills in English; proficiency in French and/or Arabic is an advantage.  
• Advanced proficiency in SAP and ERP systems; experience with e-procurement platforms is an advantage.
• Knowledge of procurement best practices supplier evaluation tendering processes and contract administration.
• Strong numerical analytical and commercial acumen.
• Solid negotiation persuasion and contract management skills.

Ways of working

• Proactive results-oriented mindset with a strong sense of initiative and accountability.
• Proven problem-solving and decision-making abilities with the capacity to anticipate risks and implement effective solutions.
• Excellent organizational and time management abilities with a proven capacity to manage multiple priorities and stakeholder expectations
• Flexible and willing to adapt working hours to business needs.

Additional Information :

Disclaimer 

This job description is only a summary of the typical functions of the job not an exhaustive or comprehensive list of all possible job responsibilities tasks and duties. The responsibilities tasks and duties of the jobholder might differ from those outlined in this job description and other duties as assigned may be part of the job.

Prerequisite

Eligible candidates must be current residents of Qatar and hold a valid Qatar ID. International applications will not be considered for this role. 

Employment Eligibility

If selected for a job at HEC Paris Doha you will have to provide:

1. An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and
2. A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.

*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire. 

Remote Work :

No

Employment Type :

Full-time