Associate Project Management Business Support
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موقع الوظيفة:
الراتب شهرياً:
تاريخ النشر:
نُشرت قبل 9 ساعة
عدد الوظائف الشاغرة:
1 عدد الوظائف الشاغرة
ملخص الوظيفة
Career Category
Project ManagementJob Description
Responsibilities
Reporting to the General Manager of Maghreb Cluster the Associate Project Management the serves as the primary point of contact for one or multiple departments coordinating day-to-day administrative and operational activities :
I.I. Office Administration & Operations Coordination
- Office Management & Administration (Office Management/Admin IS & IT Telecommunications)
- Office Purchasing & Supplier Management including vendor coordination and follow-up
- Administrative Management including purchase orders (POs) invoicing and payment processing
- ALPHAREP Coordination on administrative and operational matters
- Office Network & Facilities Management including office rent and infrastructure follow-up
- Meeting & Event Coordination including cycle meetings and other Leadership Teamrelated events
- IT Equipment & Material Management including purchasing and asset follow-up
- IT Coordination acting as liaison between IT MEA and external IT service providers
- New Hire IT Setup ensuring availability and security of IT equipment
- Telecommunications Management including voice and data services (Ooredoo) follow-up and payments
- Administrative OpEx & Budget Management including tracking and reporting
II Internal Communication
- Drive internal communication initiatives to enhance alignment and employee engagement
- Produce and edit high-quality internal newsletters with a strong focus on clarity and impact
- Provide direct communication support to the General Manager for official announcements and
III. GM & Leadership Team Support / Governance
- Provide high-level administrative and organizational support to the General Manager (GM) and Leadership Team (LT)Coordinate cross-functional projects and initiatives as required
- Organize and support Leadership Team meetings Business Reviews Town Halls staff events internal events and all GM-led meetings (e.g. Coffee Connect)Manage GM and LT calendars including scheduling prioritization and coordination of meetings
- Arrange travel and logistics for the GM and prepare expense reports as required
- Maintain and regularly update distribution lists contact databases and personnel records
- Coordinate mailings courier services and deliveries
- Organize local and international internal and external meetings including travel arrangements meeting logistics and visitor accommodations
- Manage meeting room logistics including room bookings catering and audiovisual/equipment requirements
- Prepare all meetings agendas
IV. Cross-Functional & Team Support
Works closely with cross-functional teams to ensure smooth administrative execution and compliance including:
- Coordinating team expenses (NDF & BIZ HRS) with Amgen staff and ALPHAREP
- Preparing and following up on G50 monthly statements
- Supporting the Regulatory Affairs (RA) team including POs and payments related to RA fees
- Leading office management activities ensuring smooth daily operations
- Ordering office supplies and arranging related purchase orders
- Proactively supporting the preparation of presentations cluster newsletters and internal communications
- Managing administrative aspects of relationships with external experts vendors and service providers
Qualifications
Minimum Requirements
- University Diploma
- Minimum 3 to 5 years related experience in administrative support role
- Experience using MS Office tools
- Fluency in local language and English
Preferred Requirements
- Experience in similar or related disciplinary and/or international environment
- Basic knowledge of the function/business area supported such as safety sales customer service etc.
- Familiarity with terminology of area supported such as Marketing Medical Clinical Research Logistics etc.
Competencies
Communication & Interpersonal Skills
- Communicates clearly accurately and effectively both verbally and in writing
- Adapts communication style to suit different audiences including regular interaction with executives stakeholders and external partners
- Builds and maintains effective working relationships across teams and functions
Organization & Execution
- Demonstrates strong organizational and time-management skills while balancing multiple priorities and stakeholders
- Applies a high level of attention to detail in all activities
- Ensures adherence to policies processes and procedural requirements
Service Orientation & Teamwork
- Demonstrates a strong service-oriented mindset and commitment to operational excellence
- Leads by example in promoting collaboration teamwork and a positive work environment
Adaptability & Learning
- Shows flexibility and openness to change in a dynamic environment
- Demonstrates a willingness to learn new tools processes and ways of working
Language Skills
- Proficient in English (written and spoken)
Required Experience:
IC
المهارات المطلوبة
- إدارة حوافظ الأوراق المالية
- إدارة الثروات
- الخدمات المالية
- Hybris
- Microsoft Word
- الخدمات المصرفية
- إدارة النقد
- إدارة البيانات
- Microsoft Powerpoint
- Securities Law
- Microsoft Excel
- Internet Of Things
عن الشركة
Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses. As an organization dedicated to improving the ... اعرض المزيد
