Job Description Summary

Job Description

Rules and Responsibilities

• Provide administrative support to project managers and team members
• Ops Review Supporting: PPM Billing plans update prior to Ops Review
• Coordination for invoice preparation and collection of documentation for sub-contractors (TTI)
• Following and Reviewing Back charge
• Billing Draft Preparation with the customers which have specific invoice formats Kind of invoices drafts to be sent to customer for approval
• Cash Application support and follow up
• Consolidation of inputs by sub-region
• Assist project managers in preparing and maintaining project documentation including Bank Guarantees insurance documents and other contractual records
• Support cash collection activities and coordinate with relevant teams to ensure timely receipts ensure collection of PDs
• Coordinate project logistics including scheduling transportation and delivery of materials or equipment
• Support project procurement processes including preparation and tracking of purchase orders Goods Receipt Notes (GRN) logistics coordination and supplier payment processing
• Prepare distribute and manage project reports and correspondence; from SAP & PPM it understands the open commitments and outstanding billing milestones
• Monitor project progress and update status reports: project closeouts etc
• Organize govern and maintain archives and document ensuring all project files are accurately stored and updated
• Organize sub-regional reviews: punch list items follow up project specific meetings
• Keep reporting on sales CM billing cash and PDs by sub-region on weekly basis
• Support onboarding of new project team members
• Assist with risk management documentation: LDQs Legal claims extension of time )
• Act as a bridge between auditors and OTR team/PMs to provide relevant information to support audit process

Required Qualifications

• Bachelors degree or equivalent experience in business administration project management engineering or related fields
• Minimum 5 years of experience in project administration
• Proficiency in Microsoft Office Suite and project management softwires
• Attention to detail and ability to multitask in a fast-paced environment

Desired Characteristics

• Familiarity with SAP and other ERP systems preferred
• Excellent organizational and time management skills
• Ability to work collaboratively in a team
• Strong written and verbal communication abilities
• Preferably good experience in project administration with SAP and procurement processes
• Demonstrate ability to analyze and resolve problems
• Ability to document consolidate information

Additional Information