Fleet Executive

The Fleet Executive ensures endtoend operational readiness and compliance for dealership vehiclesfrom import and customs clearance through yard receipt storage predelivery inspection (PDI) readiness and dispatch to showrooms/customers. The role owns inventory accuracy customs documentation & compliance yard safety & housekeeping and vehicle flow optimization coordinating closely with suppliers customs brokers transporters and dealership sales/finance teams.

RESPONSIBILITIES:

Maintain accurate stock records in the Dealer Management System (DMS)/ERP (e.g. VIN model color variant status aging).

Perform daily cycle counts weekly reconciliation and monthly physical inventory; lead root-cause analysis for variances.

Track vehicle lifecycle statuses: in-transit at port customs cleared in yard PDI-ready reserved delivered.

Implement and audit inventory controls (barcode/RFID VIN plate checks vehicle movement logs).

Monitor aging & floorplan timelines; flag slow movers; coordinate allocation to sales channels and promotions.

Prepare and verify import documentation: commercial invoice packing list Bill of Lading/AWB COO HS codes duty/tax calculations and regulatory permits.

Liaise with customs brokers port authorities and government agencies to ensure timely compliant clearance.

Track shipment milestones (ETA port discharge inspection duty payment release) and maintain audit trails.

Ensure adherence to local regulations (valuation standards homologation environmental/vehicle compliance).

Resolve holds/discrepancies; escalate risk items and maintain a postentry/adjustment log.

vehicle receiving staging parking plans and yard layout optimization to minimize damage and movement time.

Coordinate PDI scheduling accessory fitment detailing and readiness for delivery.

Implement HSSE standards (speed limits PPE fire safety spill control first aid emergency procedures).

Conduct vehicle condition checks on arrival; record damages; manage claims with carriers/insurers.

Plan and schedule transport from port to yard and yard to dealerships/customers; optimize routing and costs.

Manage 3PL carriers: performance reviews POD collection damage/loss reporting penalty/bonus mechanisms.

Align dispatch plans with sales forecasts reservations and customer delivery dates.

Ensure data integrity across DMS/ERP and customs systems; standardize naming/coding (model variant options).

Generate daily yard status weekly inventory aging customs pipeline and dispatch & damage reports.

Maintain SOPs/Work Instructions and contribute to continuous improvement (5S Kaizen lean initiatives).

Prepare for internal/external audits; keep documentation auditready.

Monitor regulatory changes affecting tariffs HS codes standards; recommend action plans.

Lead incident investigations; implement corrective & preventive actions (CAPA).

Requirements

Bachelors degree in Marketing Business or related field (Masters preferred).

Preferable: