Assistant Manager, Real Estate and Administration (Budget & Payables), Real Estate & Administration at the African Export Import Bank (Afreximbank)

JOB TITLE: Assistant Manager Real Estate and Administration (Budget & Payables) Real Estate & Administration

JOB LOCATION:Cairo Egypt

JOB DETAILS:

• The Assistant Manager Real Estate and Administration (Budget & Payables) is responsible for overseeing and managing all budget monitoring and accounts payable activities related to Real Estate and Administration operations including travel management expenses.
• The role ensures the timely processing of payments compliance with financial regulations effective budget control and vendor relationship management.
• The incumbent will also oversee financial systems reporting and process improvements while ensuring compliance with Bank policies procurement guidelines QHSE standards and international best practices.

Accounts Payable & Financial Management

• Manage the end-to-end accounts payable process ensuring compliance with Finance Department guidelines and financial policies.
• Ensure efficient utilization of financial management systems particularly SAP Concur Invoice and address any concerns or technical issues.
• Review and validate open vendor advances ensuring timely reconciliations and accurate financial records.
• Verify accounts payable documents ensuring all financial data is accurately recorded uploaded and maintained in the system.
• Coordinate mid-year budget recasting and prepare the end-of-year accruals list for submission to the Finance Department.
• Maintain a detailed invoice tracking log to monitor processed invoices and advance payments ensuring timely clearance of obligations.
• Act as the primary liaison for CONCUR Invoice support coordinating with internal teams to resolve issues and enhance system utilization.
• Develop and implement a vendor balance monitoring system ensuring timely and accurate payments to maintain strong vendor relationships.
• Oversee the preparation of end-of-year accrual reports ensuring compliance with Bank accounting standards.

Budget Control & Administrative Management:

• Review travel-related expenses payments and budgets ensuring cost-effectiveness in ticketing accommodations and service procurement.
• Submit periodic reports on accounts payable processes highlighting key performance metrics and recommending corrective actions where necessary.
• Ensure adherence to Bank policies and procedures including Procurement Policies & Procedures Manual Accounting Policies and Financial Regulations.
• Recommend enhancements to travel policies and expenditure procedures based on operational insights and cost-control measures.
• Attend weekly meetings for Administration Global Procurement and Contract Management providing financial insights and updates.
• Monitor budget allocations across multiple projects and accounts ensuring expenditures remain within approved limits and advising on necessary adjustments.

Team Leadership & Performance Management:

• Oversee the daily activities of the Budget & Payables team ensuring efficient task execution and resolution of pending financial transactions.
• Conduct performance evaluations providing structured feedback to enhance team productivity and effectiveness.
• Train and delegate financial tasks to subordinates ensuring they maximize their potential and adhere to best financial practices.
• Develop and implement a strategic timeline to align team activities with the Real Estate & Administration annual plan.
• Manage team schedules and leave tracking ensuring uninterrupted workflow within the department.
• Lead the team to meet Bank expectations for productivity quality financial accuracy and continuous improvement.
• Foster a collaborative and accountable team culture ensuring alignment with the Banks financial and operational objectives.
• Handle and resolve complex inquiries from Bank staff vendors and service providers including disputes related to payables and travel expenses.

Other Responsibilities

• Perform any additional duties as required by management or dictated by the operational needs of the Bank.

Qualifications

• Education: Masters degree in Business Administration or any related field.
• Certifications:
  • Specialized certificate in the above areas is an added advantage.
  • CMA is preferred.

Knowledge & Experience:

• Experience Required:
  • Total Years of Experience: 46 years.
• Technical Skills:
  • Solid knowledge of accounting principles and accounting software.

HOW TO APPLY
To apply for the ongoing African Export-Import Bank (Afreximbank) Job recruitment visit theAPPLICATION PORTALto submit your application!