Office Management Finance Lead - Senior Associate
صاحب العمل نشط
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
شارك هذه الوظيفة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
الوصف الوظيفي
Line of Service
Internal Firm ServicesIndustry/Sector
Not ApplicableSpecialism
IFS Internal Firm Services OtherManagement Level
Senior AssociateJob Description & Summary
At PwC our people in property management focus on providing strategic advice and solutions for clients in the real estate industry helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions leasing asset management and development projects.In facilities and infrastructure management at PwC you will focus on creating and maintaining efficient and effective operations of physical workspaces including maintenance security and space planning. You will play a crucial role in creating a comfortable and productive environment for employees and clients.
Office Finance & Operations Coordinator Layson Valley Office
To support the smooth financial and operational functioning of our Layson Valley office. In this role you will take full ownership of budgeting vendor coordination service cost control invoice tracking and financial reporting for office operations. You will ensure that all Office Management financial processes are executed in alignment with PwCs standards while delivering highquality service experiences for internal stakeholders.
The ideal candidate is highly organized financeoriented and experienced in managing crossfunctional office support services in a fastpaced corporate environment. You will report directly to the Office Management Lead and work in close partnership with the central Finance and Operations teams.
Key Responsibilities
Financial Management & Reporting
Oversee all financial operations related to Office Management including budget planning expense tracking cost forecasting and financial reporting.
Ensure compliance with internal policies and procedures in all financial transactions and approvals.
Prepare and present monthly operational financial reports to management providing insights on spending patterns service usage and costsaving opportunities.
Collaborate with Finance and Operations teams to ensure financial alignment with monthly direct cost targets and broader business goals.
Vendor Management
Manage contracts and relationships with thirdparty vendors including catering couriers stationery providers and other operational support suppliers.
Ensure vendors meet agreed performance compliance and contractual standards in collaboration with the team lead.
Assess vendor services regularly and initiate improvements or changes when needed.
Support vendor selection negotiation and evaluation processes in collaboration with Procurement and Finance.
Petty Cash Administration
Audit office petty cash transactions (reviewing the invoices) with full accountability for disbursements and reimbursements.
Maintain accurate records ensure alignment with company policy and regularly reconcile transactions.
Supply Management
Oversee office supplies including stationery pantry items and other daily needs.
Track inventory place timely orders and monitor consumption trends to avoid stockouts.
Ensure procurement is done costeffectively and in compliance with purchasing guidelines.
Invoice & Payment Processing
Review validate and process vendor invoices accurately and promptly.
Coordinate with the Finance team to ensure timely payments and accurate cost allocations.
Maintain an organized system for invoice tracking and documentation for audits or reporting.
Cost Control & Operational Efficiency
Monitor and control operational expenditures across all service areas including catering couriers supplies and office support.
Identify costsaving opportunities and implement controls to stay within budget.
Evaluate service delivery models and propose process improvements to reduce waste and inefficiencies.
Service Quality Oversight
Conduct regular service reviews with vendors to ensure high service standards are maintained.
Address performance issues quickly and professionally ensuring minimal disruption to office operations.
Implement feedback mechanisms to gather input from internal users and act on improvement areas.
Crossfunctional Collaboration
Work closely with the Finance and Operations teams to align daytoday office support activities with companywide goals.
Provide insights and recommendations on office support cost trends risks and improvements.
Support office projects (e.g. events relocations renovations) from a financial and operational coordination perspective.
Other Duties
Coaching team members.
Space allocation calculation.
Education (if blank degree and/or field of study not specified)
Degrees/Field of Study required:Degrees/Field of Study preferred:Certifications (if blank certifications not specified)
Required Skills
Optional Skills
Accepting Feedback Accepting Feedback Active Listening Analytical Thinking Architectural Management AutoCAD (Drawing Software) CAD Standards CCURE (Security Management Software) Communication Corrective Maintenance Correspondence Management Cost Management Coworking Space Management Creativity CrossFunctional Team Coordination Customer Experience (CX) Strategy Demand Management Embracing Change Emergency Response System Maintenance Emotional Regulation Empathy Environment Health and Safety (EHS) Program Development Event Execution Facilities Engineering Hoteling 61 moreDesired Languages (If blank desired languages not specified)
Travel Requirements
Not SpecifiedAvailable for Work Visa Sponsorship
NoGovernment Clearance Required
NoJob Posting End Date
Required Experience:
Senior IC
نوع التوظيف
دوام كامل
