Office Manager - Saudi Arabia

We are seeking an experienced Office Manager for an exciting role responsible for the smooth running of our rapidly expanding office in Riyadh KSA.

About us

CMS is a Future Facing firm with more than 80 offices in over 45 countries and 5800 lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients our people and the communities we work in.

We take a bold dynamic and agile approach to ensure our clients are able to face the future with confidence. We are driven by emerging technologies such as generative AI and readily embrace the possibilities it opens up for developing new and better ways of working. Our aim is to inspire impact and support our clients and our people helping them to maximize their potential and thrive.

About the role

Responsibilities will cover the smooth running of the new office including all areas from reception and office management duties to administrative and client onboarding.

The role will focus on supporting Partners in the office with day to day management of diaries administration and creation of client documentation along with providing PA support on various tasks.

In this role you can expect to get involved in a variety of work including:

OFFICE

• Manage reception and meeting room areas
• Manage equipment office services and facilities including liaising with all relevant suppliers (Saudi Telecoms etc.
• Maintain a professional and positive office environment
• Ensure licences and insurance policies are renewed and other regulatory requirements are complied with e.g. regulatory filings
• Manage the firms relationship with the Saudi bar association visa administration and Qiwa portal on behalf of CMS
• Keeping all staff aware of office procedures such as health and safety requirements
• Manage schedules and appointments for Fee Earners
• Prepare legal correspondence and documentation for Fee Earners
• General administration and record keeping duties
  

PA SUPPORT

• Support with matter opening billing and collections banking transactions budgeting petty cash and accounts payable.
• Organising travel
• Insertion of client contact information into Bridge
• Processing expenses
• Liaison with Business Development Marketing Events and Finance Teams with a view to supporting them on specific teambased tasks
  

About you

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants so to be considered for this role you must meet the following skills and experience:

Required Skills/Abilities:

• Excellent written and verbal communication skills in English and Arabic
• Previous office management experience that includes; facilities administration and diary management
• Strong interpersonal and client service skills
• Detailoriented and professional
• Ability to organize and prioritize tasks
• Extremely proficient in Microsoft Office Suite or other similar software program
• Ability to maintain confidential records
• Knowledge of Saudi employment legislation
• Ability to work under pressure
• Flexible working approach
• Adaptable to changes in the working environment
• Knows when to seek guidance or further input from others before taking action

Education and Experience:

• Bachelors degree in Business Administration Finance HR or related field preferred
• At least five years experience in a similar position in KSA
• Meets all legal requirements to live and work in KSA
• Experience of office management with knowledge of accounting procedures and information systems (prior experience in a law or professional services firm favoured but not essential)
• Experience in HR and finance administration

Whats in it for you

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few these include:

Competitive basic salary (reviewed annually)
Generous bonus scheme
Up to 25 days holiday
Wellbeing allowance
Private medical insurance

If you would like to read more information regarding our range of benefits please visit our Rewards & Benefits page on our website.

Ready to apply Here are the next steps.

We look forward to receiving your application online via theCMS careers site. Please contact our Talent Acquisition team if you have any questions.

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.

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